US Payroll Manager

Role Summary

The US Payroll Manager coordinates daily payroll operations, collaborating with Human Resources, Compensation & Benefits, Finance, Treasury, IT Services teams, external vendors, and government agents. This role leads continuous improvement initiatives while shaping and contributing to a Global Payroll approach.

Responsibilities

• Co-Manage the North American payroll process, ensuring compliance with government regulations.
• Resolve US tax issues with tax authorities and TPA.
• Calculate and prepare annual 1099 MISC forms.
• Provide the Tax Team with required payroll data for Zoetis tax incentives in multiple states.
• Provide required external reporting data (e.g., worker comp non-monopolistic state data, escheatment, lobbying efforts, Census Bureau, BLS, disability carrier).
• Oversee payroll integrations and solutions in Workday including EIB submissions.
• Manage employer tax data updating tax rates for US legal entities.
• Manage payroll HR Communication.
• Responsible for oversight of payroll vendor to ensure deadlines are met.

Responsibilities

• Lead continuous improvement initiatives and other projects contributing to Global Payroll approach.
• Represent the payroll team on US acquisition integration projects.
• Represent the global payroll team on projects transitioning pay groups from legacy vendors to SAP and providing support during the transition.
• Reconcile general ledger payroll and accounting for all Zoetis global legal entities.
• Utilize AI systems to efficiently manage payroll data.

Responsibilities

• Prepare accounting reconciliations for approximately 25 global HR-Payroll accounts using the Blackline tool as required.
• Reconcile and request funding for US payroll taxes, garnishments, savings plans, and HSA.
• Prepare and present LE's and the Annual Plan to HRLT members and FP&A.
• Serve as the Payroll SME for both external and internal auditors.

Responsibilities

• Create global purchase orders for vendor invoices and provide ongoing market support.
• Act as the Business Sponsor for new Global Payroll/HR suppliers, including TPRM.
• Troubleshoot file errors with the local Zoetis team and vendors.
• Maintain and monitor the budget for invoices and purchase orders against global payroll service level agreements.
• Report monthly invoice and global purchase order analytics to management.
• Prepare and present relevant data for payroll contract renewals.

Responsibilities

• Develop and distribute monthly payroll reports to internal management.
• Manage the global payroll file G/L posting process.
• Oversee the month end process submitting reports for compliance.
• Prepare and provide summary payroll registers for pay groups on legacy G/L platforms.

Responsibilities

• Onboard, train, and guide payroll staff.
• Resolve US colleague pay inquiries via the ZCS Team.
• Support and research payroll financial inquiries.

Qualifications

• Bachelor's degree (preferably in Accounting or Finance).
• 3-5 years of related experience in Global Payroll Operations.
• Working knowledge of Workday payroll for North America.
• Working knowledge of ADP Celergo for Global Payroll.
• Strong basis in local, state, and federal employment laws, tax regulations, and compliance requirements.
• Proven strategic leadership and emotional intelligence.
• Effective communication skills to manage teams, interact with stakeholders, and external vendors.
• 3-5 years of experience managing third party vendor management.
• Proficiency in Microsoft Excel, Word, PowerPoint, CoPilot.
• Detail-oriented with strong organizational and prioritizing skills.
• Strong analytical skills to work with high-volume data, ensuring accuracy and spotting anomalies.
• Ensuring payroll data integrity and maintaining compliance with data protection regulations.
• Ability to troubleshoot issues and implement effective solutions.
• Flexibility to handle the dynamic nature of global payroll management.
• Demonstrated initiatives to improve payroll processes and system.