STAR (Specialized Temporary Admin Resources) Executive Assistant

Role Summary

The STAR Executive Assistant will support the Executive Leadership Team in the C-Suite with AbbVie Admin requests, handling short-term and long-term assignments across AbbVie. Must adapt to different leadership styles and may fill in for other admins as needed. Assignment locations vary within Lake County, IL or Irvine (remote); onsite reporting in Lake County, IL unless requested otherwise.

Responsibilities

• Provides general administrative support to the Executive Leadership Team, EVPs, SVPs, Managers, Directors, and Heads.
• Monitors calendars, resolves conflicts proactively, and exercises independent judgment.
• Follows applicable corporate and divisional policies; adheres to purchasing, security, privacy, branding, and copy center procedures.
• Interacts with high-level executives and handles confidential information.
• May assist with budget expenditure tracking.
• Maintains departmental files in compliance with regulations.
• Orders business cards and stationery.
• Uses Microsoft Office Suite and other business software; coordinates travel and onboarding.
• Supports onboarding for new employees and sets up office arrangements.
• Operates with general instruction and supervision; safeguards confidential information.

Qualifications

• Required: High school diploma; some college preferred.
• 3+ years of administrative experience supporting executives.
• Experience in a pharmaceutical company or CRO strongly preferred.
• Mid- to advanced-level proficiency in Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus; understanding of business processes.
• Proactive, persistent, and capable of adapting quickly to changing needs.

Skills

• Strong collaboration and mentorship abilities; capable of coaching contractors or new admins.
• Subject matter expert for training and onboarding initiatives.
• Active contributor to teams and projects; adept at onboarding and role immersion.
• Ability to manage multiple assignments simultaneously; strong relationship-building and communication skills.
• Ability to influence without authority and adapt to different leadership styles.

Education

• High school diploma required; some college preferred.

Additional Requirements

• Onsite reporting in Lake County, IL unless otherwise requested; travel not specified beyond local assignments.