Senior Warehouse Specialist
Anika
5 hours ago
On-site
Bedford, MA
$50,000 - $70,000 USD yearly
Operations
Position Scope:
The Senior Warehouse Specialist plays a lead role in managing complex warehouse operations, including domestic and international shipments, inventory control, and interdepartmental coordination. This position ensures end-to-end supply chain execution with internal and external stakeholders while promoting accuracy, compliance, and continuous improvement. It involves direct communication and coordination with customers and 3PL providers. The Senior Specialist will act as a subject matter expert in SAP inventory management and lead efforts to optimize space, process flow, and service levels using lean and Six Sigma principles.
Key Responsibilities:
- Shipping & Logistics:
- Coordinate and execute domestic and international shipments, including documentation, customs clearance, Incoterms, and carrier selection.
- Communicate professionally with customers and coordinate effectively with stakeholders.
- Collaborate with Customer Service to align shipping schedules and ensure on-time delivery.
- Arrange transportation with freight carriers and 3PLs, monitoring performance and ensuring cost-effectiveness.
- Returns & Product Disposition:
- Receive and process customer returns; route items to Quality and Inspection teams.
- Collaborate with Quality, Sales, and Marketing to determine disposition (restock, scrap, or sample).
- Manage logistics and documentation for marketing sample distribution.
- Inventory Control & SAP Management:
- Lead and execute cycle counts and year-end/month-end inventory reconciliations.
- Maintain real-time inventory visibility in SAP, including inter-site transfers, lot control, and stock status.
- Balance inventory between on-site and off-site (3PL) warehouses and initiate replenishment as needed.
- Use Excel to log and track daily metrics.
- Material Flow & Warehouse Operations:
- Support daily material flow for manufacturing and packaging teams.
- Coordinate incoming raw material deliveries, labeling, and indirect material requests.
- Ship and receive materials to/from off-site sterilizers ensuring chain of custody and accurate documentation.
- Process Optimization & Leadership:
- Optimize warehouse layout and racking capacity using 5S and lean warehousing practices.
- Identify improvement opportunities and implement enhancements aligned with Six Sigma.
- Support training of new warehouse staff and contribute to SOP/work instruction development.
- Systems & Documentation:
- Act as an advanced SAP user, handling complex transactions and resolving inventory discrepancies.
- Ensure compliance with QSR, cGMP, and internal SOPs.
Supervisory Responsibilities:
- No direct reports; informal leadership of warehouse operations and support in training/mentoring peers.
Required Qualifications:
- High School Diploma or GED required; Associate or Bachelor’s degree in logistics or related field preferred.
- 3 years of experience in warehousing, logistics, or inventory control in a manufacturing or life sciences environment.
- Demonstrated expertise with SAP or equivalent ERP (SAP required).
- Experience with freight coordination, international shipments, and customs documentation.
- Knowledge of warehouse equipment, including forklifts and pallet jacks.
- Ability to lift up to 50 lbs.
Preferred Skills and Attributes:
- Professional communication with customers and stakeholders.
- Advanced SAP user with deep familiarity with inventory modules, goods movement, and reporting.
- Strong understanding of global shipping logistics, including 3PL and sterilization partners.
- Ability to multitask and prioritize complex shipment and material handling schedules.
- Familiarity with lean/5S/Kaizen and space optimization.
- Strong organizational, interpersonal, and problem-solving skills.
- Ability to document and implement improved warehouse processes.
- Novice Excel skills.
Benefits (as explicitly stated):
- Discretionary bonus program (full-time employees)
- Comprehensive healthcare benefits
- Health savings account
- 401(k) with up to 5% company match (includes immediate vesting)
- Employee stock purchase plan at a 15% discount
- Accrued paid time off
- Additional long-term incentives including stock awards
The Senior Warehouse Specialist plays a lead role in managing complex warehouse operations, including domestic and international shipments, inventory control, and interdepartmental coordination. This position ensures end-to-end supply chain execution with internal and external stakeholders while promoting accuracy, compliance, and continuous improvement. It involves direct communication and coordination with customers and 3PL providers. The Senior Specialist will act as a subject matter expert in SAP inventory management and lead efforts to optimize space, process flow, and service levels using lean and Six Sigma principles.
Key Responsibilities:
- Shipping & Logistics:
- Coordinate and execute domestic and international shipments, including documentation, customs clearance, Incoterms, and carrier selection.
- Communicate professionally with customers and coordinate effectively with stakeholders.
- Collaborate with Customer Service to align shipping schedules and ensure on-time delivery.
- Arrange transportation with freight carriers and 3PLs, monitoring performance and ensuring cost-effectiveness.
- Returns & Product Disposition:
- Receive and process customer returns; route items to Quality and Inspection teams.
- Collaborate with Quality, Sales, and Marketing to determine disposition (restock, scrap, or sample).
- Manage logistics and documentation for marketing sample distribution.
- Inventory Control & SAP Management:
- Lead and execute cycle counts and year-end/month-end inventory reconciliations.
- Maintain real-time inventory visibility in SAP, including inter-site transfers, lot control, and stock status.
- Balance inventory between on-site and off-site (3PL) warehouses and initiate replenishment as needed.
- Use Excel to log and track daily metrics.
- Material Flow & Warehouse Operations:
- Support daily material flow for manufacturing and packaging teams.
- Coordinate incoming raw material deliveries, labeling, and indirect material requests.
- Ship and receive materials to/from off-site sterilizers ensuring chain of custody and accurate documentation.
- Process Optimization & Leadership:
- Optimize warehouse layout and racking capacity using 5S and lean warehousing practices.
- Identify improvement opportunities and implement enhancements aligned with Six Sigma.
- Support training of new warehouse staff and contribute to SOP/work instruction development.
- Systems & Documentation:
- Act as an advanced SAP user, handling complex transactions and resolving inventory discrepancies.
- Ensure compliance with QSR, cGMP, and internal SOPs.
Supervisory Responsibilities:
- No direct reports; informal leadership of warehouse operations and support in training/mentoring peers.
Required Qualifications:
- High School Diploma or GED required; Associate or Bachelor’s degree in logistics or related field preferred.
- 3 years of experience in warehousing, logistics, or inventory control in a manufacturing or life sciences environment.
- Demonstrated expertise with SAP or equivalent ERP (SAP required).
- Experience with freight coordination, international shipments, and customs documentation.
- Knowledge of warehouse equipment, including forklifts and pallet jacks.
- Ability to lift up to 50 lbs.
Preferred Skills and Attributes:
- Professional communication with customers and stakeholders.
- Advanced SAP user with deep familiarity with inventory modules, goods movement, and reporting.
- Strong understanding of global shipping logistics, including 3PL and sterilization partners.
- Ability to multitask and prioritize complex shipment and material handling schedules.
- Familiarity with lean/5S/Kaizen and space optimization.
- Strong organizational, interpersonal, and problem-solving skills.
- Ability to document and implement improved warehouse processes.
- Novice Excel skills.
Benefits (as explicitly stated):
- Discretionary bonus program (full-time employees)
- Comprehensive healthcare benefits
- Health savings account
- 401(k) with up to 5% company match (includes immediate vesting)
- Employee stock purchase plan at a 15% discount
- Accrued paid time off
- Additional long-term incentives including stock awards