Senior Specialist, Publication Operations
AbbVie
September 03, 2026
Remote friendly (Irvine, CA)
United States
$84,500 - $162,000 USD yearly
Medical Affairs
Responsibilities:
- Provide operational support and expertise to the Global Scientific Publications (GSP) Team for scientific congresses (poster shipping/printing, QR code creation, calendar).
- Perform end-to-end vendor management for GSP (billing, P.O. maintenance, oversight): compile/manage vendor lists; track contract spend and expiration; manage compliance documentation; liaise with Outsourcing, Purchasing, GMO, and Finance.
- Support vendor and contract creation/tracking/billing, ensuring accuracy for monthly budget forecast.
- Train vendors on policies/procedures and maintain vendor relationships (health checks, billing timelines, record completion).
- Conduct invoice analysis and budgetary reconciliation across GSP.
- Interpret and facilitate understanding of data; identify issues, cost savings, and adjustments through LBE meetings.
- Compile and report metrics/KPIs; prepare routine and ad hoc reports for financial and budget tracking.
- Create/manage yearly congress calendars and trackers; create and manage QR codes for posters; support printing and shipping.
- May route IIS, PAA, LP, and other publications through the publication system for 1070 approval.
- Interact with management and teams including Corp Accounts Payable, Finance, Outsourcing, GMO Project Managers, and all areas within GSP.
Qualifications:
- Required: BA/BS; preferred focus in Science, Healthcare, Business, or Project Management.
- Required: at least 2 years in data entry/clerical/document specialist/reconciliation roles.
- Preferred: 4+ years relevant experience; experience/training in project/process management, publications management, medical/technical writing, Datavision, compliance.
- Detail-oriented; self-directed; strong organizational and oral/written communication skills.
- Process improvement mindset; critical thinking/analytical/problem-solving.
- Proficient in Microsoft Office, SharePoint/database, and electronic file storage/retrieval.
Benefits (if part of the job description): paid time off; medical/dental/vision; 401(k) eligibility; short-term incentive program participation.
- Provide operational support and expertise to the Global Scientific Publications (GSP) Team for scientific congresses (poster shipping/printing, QR code creation, calendar).
- Perform end-to-end vendor management for GSP (billing, P.O. maintenance, oversight): compile/manage vendor lists; track contract spend and expiration; manage compliance documentation; liaise with Outsourcing, Purchasing, GMO, and Finance.
- Support vendor and contract creation/tracking/billing, ensuring accuracy for monthly budget forecast.
- Train vendors on policies/procedures and maintain vendor relationships (health checks, billing timelines, record completion).
- Conduct invoice analysis and budgetary reconciliation across GSP.
- Interpret and facilitate understanding of data; identify issues, cost savings, and adjustments through LBE meetings.
- Compile and report metrics/KPIs; prepare routine and ad hoc reports for financial and budget tracking.
- Create/manage yearly congress calendars and trackers; create and manage QR codes for posters; support printing and shipping.
- May route IIS, PAA, LP, and other publications through the publication system for 1070 approval.
- Interact with management and teams including Corp Accounts Payable, Finance, Outsourcing, GMO Project Managers, and all areas within GSP.
Qualifications:
- Required: BA/BS; preferred focus in Science, Healthcare, Business, or Project Management.
- Required: at least 2 years in data entry/clerical/document specialist/reconciliation roles.
- Preferred: 4+ years relevant experience; experience/training in project/process management, publications management, medical/technical writing, Datavision, compliance.
- Detail-oriented; self-directed; strong organizational and oral/written communication skills.
- Process improvement mindset; critical thinking/analytical/problem-solving.
- Proficient in Microsoft Office, SharePoint/database, and electronic file storage/retrieval.
Benefits (if part of the job description): paid time off; medical/dental/vision; 401(k) eligibility; short-term incentive program participation.