Senior Manager, Corporate Meetings

Role Summary

Senior Manager, Corporate Meetings responsible for managing and overseeing all meetings and congresses for assigned business units, engaging internal and external stakeholders. Lead high-touch, complex projects, mentor meeting and congress managers, and ensure compliance with corporate policies and regulatory requirements. Focus on strategic meeting management to reduce costs while enhancing stakeholder experience.

Responsibilities

• Strategic Meeting Planning & Project Management
• Lead complex, high-touch meetings, including large-scale events with North American Leadership Team involvement (e.g., National Summit, Leadership Summit, Cambridge Summit, NALT Offsites)
• Advisory on Meeting Architecture for virtual and in-person meetings; manage program agendas
• Lead Cross-functional Planning Teams; manage timelines and alignment
• Manage Complex Meeting Budgets; negotiate, forecast, and reconcile expenses
• Innovative Meeting Solutions; identify and integrate best practices
• Congress Management; support exhibits, sponsorships, ancillary events as needed
• Site Selection; evaluate venues for scale and objectives; ensure compliance with Code of Conduct
• Budget Oversight; track overall and individual meeting budgets; ensure financial controls
• Annual Operating Plan Budget Planning; collaborate with therapeutic area leads on budgets and targets
• Vendor & Supplier Management; oversee performance, SLAs, reviews, and improvements
• Foster Strategic Partnerships with suppliers to drive innovation and cost-effectiveness
• Employee Training & Development; mentor and train new employees
• Team Development & Process Improvement; guide continuous learning and SOP improvements
• Compliance Processing for HCP Engagements; maintain knowledge of HIPAA, Sunshine Act, and ensure adherence

Qualifications

• Required: Minimum High School Diploma; Bachelor's Degree preferred
• Must have 7+ years of hands-on experience planning and executing complex, high-touch meetings and events
• Must have at least 3 years’ direct management and oversight of project teams
• Excellent communication skills; experience presenting to senior leadership and managing stakeholder expectations
• Strong strategic project, time, and budget management skills; ability to work in a fast-paced, flexible environment
• Proven ability to build and maintain relationships across all levels (Administrative to C-level)
• Highly organized; creative problem-solver with the ability to innovate in complex meeting challenges
• Ability to travel at least 25% of the time in the US

Skills

• Strategic operations leadership
• Cross-functional collaboration
• Budget development and management
• Vendor relationship management
• Regulatory compliance knowledge (HIPAA, Sunshine Act)
• Meeting design and architecture
• People mentoring and development

Education

• High School Diploma required; Bachelor’s degree preferred

Additional Requirements

• Travel availability up to 25% of time in the US