Senior Executive Assistant

Role Summary

Senior Executive Assistant providing high-level administrative support to two vice presidents within the Human Resources organization. Responsibilities include managing calendars, organizing meetings, handling communications, coordinating travel, and supporting HR-related projects and reporting.

Responsibilities

• Proactively manage the executives‚Äô calendars with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums
• Prepare the VP with pre-read and briefing documents in advance of key meetings
• Schedule, coordinate, and track events related to the HR Function as well as the client function, including site visits, all-staff meetings and special events
• Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files
• Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing WebEx and Teams technologies
• Partner with team OE to assist / lead various projects
• Acting as a liaison between groups under the responsibility of the executives
• Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe
• Coordinate domestic and international travel arrangements amidst dynamic business requirements
• Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations
• Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions
• Preparation and processing of expense reports
• Support HR report requests from Corporate Functions clients (Surveys, talent data, etc).
• Help pull data for key Corporate Functions talent programs

Qualifications

• Basic Qualifications: Associate‚Äôs degree and 4 years of administrative experience
• Or: High school diploma / GED and 6 years of administrative experience
• Preferred Qualifications: Bachelor‚Äôs degree and direct experience supporting a senior executive for a large corporation
• 10+ years of Administrative Assistant experience
• Amgen experience
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues
• Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment)
• Ability to work in a fast-paced, deadline-driven environment
• Experience working in biopharma industry
• Ability to prioritize projects of greater urgency and importance
• Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills
• Team Player
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Excellent time management and project management skills

Skills

• Calendar and meeting coordination
• Travel planning and expense management
• Data extraction and reporting (PowerPoint, Excel)
• Communication and liaison across functions
• Proficiency with MS Office suite, Visier, Workday, WebEx, Teams
• Confidentiality and discretion
• Project coordination

Education

• Required: Associate‚Äôs degree with 4 years of administrative experience or equivalent
• Preferred: Bachelor‚Äôs degree