Project Coordinator, R&D - Foster City or Raleigh

Key Responsibilities
- Project & Delivery Coordination
- Supports project teams by maintaining and coordinating standard project artifacts (project plans, RAID logs, status reports, meeting documentation).
- Tracks action items, risks, issues, and dependencies; escalates as needed to the Project Manager or Program Lead.
- Coordinates schedules, meetings, and deliverables to keep project activities aligned with agreed timelines.
- Provides execution and administrative support to project leads; does not own overall project scope, budget, or delivery accountability.
- Systems & Business Support
- Works with business users and technical teams to gather, document, and clarify requirements under assigned project or systems leads.
- Supports testing, validation/UAT coordination, and release activities by organizing materials, schedules, and documentation.
- Authors and maintains system, process, and user documentation per established standards.
- Supports audits and inspections by ensuring documentation readiness; does not serve as validation owner or system owner.
- AI-Enabled Project Coordination
- Uses AI-enabled tools to draft meeting summaries, status updates, and project documentation; organize/synthesize project information; improve efficiency and consistency.
- Applies AI tools in alignment with defined compliance, quality, and governance expectations.
- Identifies opportunities to streamline coordination tasks through automation/AI assistance and raises recommendations to leadership.
- Collaboration & Communication
- Acts as a central coordination point among business stakeholders, IT partners, and vendors.
- Prepares and distributes project communications based on direction from project leadership.
- Communicates clearly and escalates risks, issues, or misalignment appropriately.

Basic Qualifications
- Bachelor’s Degree and Four Years’ Experience
OR
- Master’s Degree and Two Years’ Experience

Preferred Qualifications
- Experience supporting R&D, clinical, or regulated (GxP) systems
- Familiarity with validation, audit support, or inspection-readiness activities
- Experience in business environments supporting systems, applications, or technical projects
- Experience supporting business applications or information systems in regulated/complex environments
- Understanding of systems lifecycle activities (requirements, testing, validation/UAT, documentation)
- Strong technical documentation and communication skills
- Working knowledge of project coordination fundamentals
- Demonstrated ability to use AI-enabled tools for productivity, analysis, or documentation
- Comfort working with modern digital collaboration and automation tools
- Curiosity and willingness to experiment with AI-driven ways of working while maintaining compliance and quality standards
- Exposure to Agile, hybrid, or matrixed project environments
- Prior experience coordinating vendors or external partners

Benefits (as stated)
- Company-sponsored medical, dental, vision, and life insurance plans

Application Instructions (as stated)
- For current Gilead employees and contractors: apply via the Internal Career Opportunities portal in Workday.