People Experience Coordinator
Ardelyx, Inc.
4 hours ago
On-site
Waltham, MA
Human Resources
Responsibilities:
- Serve as the first point of contact for employees, candidates, and visitors; create a professional and welcoming environment.
- Manage front desk operations, including visitor check-in, deliveries, and visiting team members from other U.S. locations.
- Coordinate with the Commercial team to schedule and support use of the Oswinkle Training Center, including catering and on-site training requests.
- Work with training room users and IT to ensure proper room and technical set-up.
- Coordinate Waltham conference room scheduling and ensure rooms are properly set up and maintained.
- Oversee office hospitality: ordering supplies, managing mail and package distribution, and ordering/managing refreshments.
- Partner with Facilities and IT to relay time-sensitive workplace requests.
- Support company events, on-site team meetings, leadership visits, and serve as the on-site lunch program liaison.
- Act as a trusted point of contact for basic HR questions and guidance (routing to HRBPs as needed).
- Assist with onboarding arrangements (welcoming new hires, coordinating badges, ensuring first-day readiness).
- Assist with interview coordination, candidate hosting, and scheduling.
- Maintain HR documentation, trackers, and confidential files.
- Support HR programs including engagement initiatives, training sessions, and employee communications.
- Provide administrative support to the CHRO (calendar management and meeting prioritization).
- Support planning and logistics for HR leadership meetings, off-sites, and strategic sessions.
- Manage sensitive and confidential information with discretion.
- Manage and process expense reports as needed.
Qualifications:
- 1–3 years of experience in office coordination, front desk, HR support, or executive administration.
- Experience in biotech, pharma, healthcare, or other regulated environments (preferred).
- Strong organizational and multitasking skills in a fast-paced setting.
- Professionalism, discretion, and confidentiality.
- Excellent communication and interpersonal skills.
- Ability to be on-site in the Waltham, MA office Monday–Friday during normal business hours.
Preferred Qualifications:
- Experience supporting senior executives (CHRO or HR leadership preferred).
- Experience with HR systems.
- Experience coordinating interviews and onboarding processes.
- Familiarity with compliance-driven or regulated workplace environments.
Benefits:
- 401(k) with generous employer match; 12 weeks paid parental leave; up to 12 weeks living organ and bone marrow leave; equity incentive plans; health plans (medical, prescription drug, dental, and vision); life insurance and disability; flexible time off; annual Winter Holiday shut down; at least 11 paid holidays.
Compensation:
- Anticipated base pay range: $46.30–$56.60 per hour.
- Serve as the first point of contact for employees, candidates, and visitors; create a professional and welcoming environment.
- Manage front desk operations, including visitor check-in, deliveries, and visiting team members from other U.S. locations.
- Coordinate with the Commercial team to schedule and support use of the Oswinkle Training Center, including catering and on-site training requests.
- Work with training room users and IT to ensure proper room and technical set-up.
- Coordinate Waltham conference room scheduling and ensure rooms are properly set up and maintained.
- Oversee office hospitality: ordering supplies, managing mail and package distribution, and ordering/managing refreshments.
- Partner with Facilities and IT to relay time-sensitive workplace requests.
- Support company events, on-site team meetings, leadership visits, and serve as the on-site lunch program liaison.
- Act as a trusted point of contact for basic HR questions and guidance (routing to HRBPs as needed).
- Assist with onboarding arrangements (welcoming new hires, coordinating badges, ensuring first-day readiness).
- Assist with interview coordination, candidate hosting, and scheduling.
- Maintain HR documentation, trackers, and confidential files.
- Support HR programs including engagement initiatives, training sessions, and employee communications.
- Provide administrative support to the CHRO (calendar management and meeting prioritization).
- Support planning and logistics for HR leadership meetings, off-sites, and strategic sessions.
- Manage sensitive and confidential information with discretion.
- Manage and process expense reports as needed.
Qualifications:
- 1–3 years of experience in office coordination, front desk, HR support, or executive administration.
- Experience in biotech, pharma, healthcare, or other regulated environments (preferred).
- Strong organizational and multitasking skills in a fast-paced setting.
- Professionalism, discretion, and confidentiality.
- Excellent communication and interpersonal skills.
- Ability to be on-site in the Waltham, MA office Monday–Friday during normal business hours.
Preferred Qualifications:
- Experience supporting senior executives (CHRO or HR leadership preferred).
- Experience with HR systems.
- Experience coordinating interviews and onboarding processes.
- Familiarity with compliance-driven or regulated workplace environments.
Benefits:
- 401(k) with generous employer match; 12 weeks paid parental leave; up to 12 weeks living organ and bone marrow leave; equity incentive plans; health plans (medical, prescription drug, dental, and vision); life insurance and disability; flexible time off; annual Winter Holiday shut down; at least 11 paid holidays.
Compensation:
- Anticipated base pay range: $46.30–$56.60 per hour.