Medical Affairs Operations Specialist

Responsibilities:
- Partner with the MAO Lead to plan and execute day-to-day Medical Affairs operations and key initiatives.
- Liaise with external vendors to manage the full contract lifecycle (initiation, execution, reconciliation, archiving).
- Maintain and optimize operational systems, including collaborative platforms, shared repositories, trackers, and CRM tools (e.g., Smartsheet, SharePoint, Teams, Box).
- Collaborate with IT to support rollout, adoption, and maintenance of technology solutions critical to Medical Affairs.
- Coordinate logistics for Medical Affairs training programs, workshops, onboarding, and internal meetings.
- Plan and execute internal Medical Affairs conferences and field medical team meetings.
- Provide logistical and operational support for medical congresses, advisory boards, and symposia.
- Manage departmental operational tools (shared calendars, project trackers, collaboration sites, meeting coordination systems).
- Schedule key meetings; maintain accurate meeting minutes and documentation.
- Lead or support development/maintenance of dashboards, presentations, and reporting materials.

Qualifications:
- BA/BS with 5+ years of relevant experience, preferably in Medical Affairs Operations or a related pharma/biotech function.
- Working knowledge of Medical Affairs activities (medical strategy, medical education, publications, medical congresses, investigator-initiated studies, professional society engagement) preferred.
- Demonstrated project management experience; proficiency with MS Office and collaboration tools; experience with cross-functional teams and external partners.
- Ability to proactively identify issues, prioritize tasks, manage multiple projects, and use a solutions-oriented approach.
- Strong interpersonal and written communication skills; ability to tailor communication to the audience.
- Some travel may be required.

Pay Range (U.S.): $117,000–$136,500 per year for fully qualified candidates.