Manager, Event Planning
Gilead Sciences
August 25, 2026
Remote friendly (San Francisco Bay Area)
United States
Marketing
Specific Responsibilities and Skills:
- Extensive knowledge and application of event planning principles, concepts, practices, and industry standards.
- Use logic, analysis, and relevant experience to assess situations, define problems, and determine scope.
- Multi-task while meeting timeliness and accuracy standards by anticipating necessary resources.
- Influence senior management and establish effective relationships with diverse stakeholders through persuasive verbal, written, and interpersonal communication.
- Gain support through established channels by identifying needs, building trust, and supporting solutions/ideas.
- Demonstrate initiative and strong task management: pro-activity, planning, prioritization, objective setting, meeting management, and plans.
- Execute and solve problems under pressure.
- Understand the pharmaceutical environment and be proactive with conference planning and event management.
Essential Functions:
- Organize and plan logistics for HCP programs (e.g., advisory programs, medical education, conference debriefs, annual departmental meetings, and other Gilead events).
- Coordinate with internal stakeholders and external vendors to meet logistical expectations.
- Communicate with event attendees (including executive management) and external advisors for travel and event details.
- Attend events to ensure catering, travel, audio-visual, meeting space, and off-site dinners run as planned.
- Prepare/distribute meeting or event communications; provide post-event analysis and event metrics.
- Recommend venues and services; negotiate vendor contracts/terms; conduct site visits.
- Manage budgets (purchase orders, check requests, honorariums; track/reconcile/report expenses per Legal requirements).
- Coordinate senior management approval for Medical Affairs conference nominations.
- In a functional/team-lead capacity, oversee day-to-day activities and review work of Events Assistants and Associates.
- Develop/update departmental processes; provide training; may lead roll-out of new tools/applications/processes.
Qualifications (Education/Experience):
- BA degree with 6+ years relevant experience in the pharmaceutical or event planning industry, or Master’s degree with 4 years.
Required/Preferred Skills:
- Excellence in events management/planning/coordination, vendor contract negotiation, and vendor management.
- Ability to manage multiple simultaneous complex projects.
- Strong customer service and relationship-building with internal/external stakeholders.
- Excellent communication and problem-solving skills; strong Microsoft Office proficiency.
- Thorough understanding of Gilead products and relevant policies/processes.
- Proven independent performance under pressure; successful supervision of more junior employees.
- Experience improving operational function; formal presentation experience.
- Speaking multiple languages is highly preferred.
People Leader Accountabilities:
- Create Inclusion; Develop Talent; Empower Teams.
Benefits:
- Paid time off; company-sponsored medical, dental, vision, and life insurance plans (as part of job description compensation/benefits statement).
Application Instructions:
- For current Gilead employees and contractors: Apply via the Internal Career Opportunities portal in Workday.
- Extensive knowledge and application of event planning principles, concepts, practices, and industry standards.
- Use logic, analysis, and relevant experience to assess situations, define problems, and determine scope.
- Multi-task while meeting timeliness and accuracy standards by anticipating necessary resources.
- Influence senior management and establish effective relationships with diverse stakeholders through persuasive verbal, written, and interpersonal communication.
- Gain support through established channels by identifying needs, building trust, and supporting solutions/ideas.
- Demonstrate initiative and strong task management: pro-activity, planning, prioritization, objective setting, meeting management, and plans.
- Execute and solve problems under pressure.
- Understand the pharmaceutical environment and be proactive with conference planning and event management.
Essential Functions:
- Organize and plan logistics for HCP programs (e.g., advisory programs, medical education, conference debriefs, annual departmental meetings, and other Gilead events).
- Coordinate with internal stakeholders and external vendors to meet logistical expectations.
- Communicate with event attendees (including executive management) and external advisors for travel and event details.
- Attend events to ensure catering, travel, audio-visual, meeting space, and off-site dinners run as planned.
- Prepare/distribute meeting or event communications; provide post-event analysis and event metrics.
- Recommend venues and services; negotiate vendor contracts/terms; conduct site visits.
- Manage budgets (purchase orders, check requests, honorariums; track/reconcile/report expenses per Legal requirements).
- Coordinate senior management approval for Medical Affairs conference nominations.
- In a functional/team-lead capacity, oversee day-to-day activities and review work of Events Assistants and Associates.
- Develop/update departmental processes; provide training; may lead roll-out of new tools/applications/processes.
Qualifications (Education/Experience):
- BA degree with 6+ years relevant experience in the pharmaceutical or event planning industry, or Master’s degree with 4 years.
Required/Preferred Skills:
- Excellence in events management/planning/coordination, vendor contract negotiation, and vendor management.
- Ability to manage multiple simultaneous complex projects.
- Strong customer service and relationship-building with internal/external stakeholders.
- Excellent communication and problem-solving skills; strong Microsoft Office proficiency.
- Thorough understanding of Gilead products and relevant policies/processes.
- Proven independent performance under pressure; successful supervision of more junior employees.
- Experience improving operational function; formal presentation experience.
- Speaking multiple languages is highly preferred.
People Leader Accountabilities:
- Create Inclusion; Develop Talent; Empower Teams.
Benefits:
- Paid time off; company-sponsored medical, dental, vision, and life insurance plans (as part of job description compensation/benefits statement).
Application Instructions:
- For current Gilead employees and contractors: Apply via the Internal Career Opportunities portal in Workday.