Manager Accounting Services

Position: Accounting Services Manager

Key Responsibilities

Accounts Payable (AP) / Master Data
- Oversee full-cycle AP, including invoice intake, coding, approvals, 2-/3-way match (as applicable), and payment processing.
- Oversee vendor master data; ensure W-9 collection, 1099 tracking (as applicable), and compliance with payment terms.
- Resolve invoice discrepancies and vendor inquiries promptly; escalate recurring issues and partner with Procurement/Operations to prevent rework.
- Oversee payment runs (ACH, wire, check) and ensure appropriate segregation of duties and authorization controls.
- Monitor AP aging, optimize payment timing, and support working-capital goals while maintaining strong vendor relationships.

Accounts Receivable (AR)
- Manage full-cycle AR, including invoicing, cash application, collections, dispute resolution, and customer account maintenance.
- Partner with Sales/Customer Success/Operations to address billing issues, credit holds, and customer disputes.
- Monitor AR aging and collection effectiveness; drive timely follow-up to improve DSO and reduce bad-debt risk.
- Support credit review processes (as applicable), including credit checks, credit limit recommendations, and documentation.
- Ensure accurate revenue-related AR processes align with company policies and customer contractual terms.

Cash Management, Reconciliations & Close Support
- Oversee daily cash activity, including bank deposits, cash postings, and coordination of wires/ACH as needed.
- Prepare and/or review bank, AP, and AR reconciliations; investigate and resolve variances in a timely manner.
- Support monthly/quarterly/year-end close by preparing schedules, accrual support, and balance sheet reconciliations for AP/AR-related accounts.
- Coordinate with auditors and provide requested documentation for AP/AR, cash, and controls testing.

Key Competencies
- Accountable, business acumen, collaborative, committed
- Communicating effectively; interpersonal skills/communication; interacting with people at different levels
- Managing time; prioritizing/organizing work
- Problem solving; trustworthy; working with financial information

Skills
- Ability to maintain the highest standards of integrity and confidentiality.
- Ability to build effective teams and coach/develop others.
- Advanced Microsoft Office skills, with emphasis on Excel.
- Proficient using email and office equipment (phones/cell phones).
- Excellent written and verbal communication skills.
- Competent at identifying and resolving problems in a timely manner.

Education & Experience
- Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
- 5+ years of progressive experience in AP/AR or accounting operations, including team leadership or lead responsibilities.
- Strong knowledge of AP/AR best practices, internal controls, and reconciliation concepts.
- Proficiency with accounting/ERP systems (e.g., JDEdwards Oracle, Dynamics) and advanced Excel.

Benefits
- Competitive benefits package (see “Phibro Benefits”).