Lead Associate, Administrative Services
Merck
5 hours ago
Remote friendly (Rahway, NJ)
United States
Corporate Functions
Lead Associate, Administrative Services (Global Oncology Marketing)
Responsibilities
- Coordinate and perform multiple administrative tasks, including calendar scheduling, meeting management, travel and expense management.
- Complete assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving.
- Schedule complex, multi-leg and international travel and coordinate trip agendas across multiple stakeholders.
- Support the use of team sites and other information-sharing tools.
- Interact effectively with executives, employees, and external parties both on-site and remotely.
- Coordinate and/or lead special projects within the organization.
Qualifications
- Education: Required: High School Diploma or equivalent. Preferred: Advanced education or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification).
- Required experience/skills: 10+ years Administrative Assistant experience with 5+ years supporting executive-level leaders; advanced computer skills (Microsoft Outlook, Word, Excel, PowerPoint, and other internal applications); demonstrated experience scheduling complex multi-leg domestic and international travel; experience processing visa/passport applications; SAP experience processing expense reports, purchase orders, and payment requests; ability to handle and prioritize many simultaneous assignments; experience with event planning and coordination; extraordinary attention to detail; outstanding communication and people skills; documented strong performance; willingness to travel occasionally for local meetings.
- Preferred: Experience with financial and budget tasks; experience in or with a commercial marketing division.
Location/Work Setup
- Hybrid role (Rahway, NJ) working on-site a minimum of 3 days per week.
Benefits
- Annual bonus and long-term incentive (if applicable).
- Comprehensive benefits including medical, dental, vision, retirement (401(k)), paid holidays, vacation, and compassionate and sick days.
Responsibilities
- Coordinate and perform multiple administrative tasks, including calendar scheduling, meeting management, travel and expense management.
- Complete assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving.
- Schedule complex, multi-leg and international travel and coordinate trip agendas across multiple stakeholders.
- Support the use of team sites and other information-sharing tools.
- Interact effectively with executives, employees, and external parties both on-site and remotely.
- Coordinate and/or lead special projects within the organization.
Qualifications
- Education: Required: High School Diploma or equivalent. Preferred: Advanced education or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification).
- Required experience/skills: 10+ years Administrative Assistant experience with 5+ years supporting executive-level leaders; advanced computer skills (Microsoft Outlook, Word, Excel, PowerPoint, and other internal applications); demonstrated experience scheduling complex multi-leg domestic and international travel; experience processing visa/passport applications; SAP experience processing expense reports, purchase orders, and payment requests; ability to handle and prioritize many simultaneous assignments; experience with event planning and coordination; extraordinary attention to detail; outstanding communication and people skills; documented strong performance; willingness to travel occasionally for local meetings.
- Preferred: Experience with financial and budget tasks; experience in or with a commercial marketing division.
Location/Work Setup
- Hybrid role (Rahway, NJ) working on-site a minimum of 3 days per week.
Benefits
- Annual bonus and long-term incentive (if applicable).
- Comprehensive benefits including medical, dental, vision, retirement (401(k)), paid holidays, vacation, and compassionate and sick days.