IT Contracts and Assets Lead

Role Summary

The IT Contracts and Assets Lead oversees IT procurement, vendor contracts, and IT asset oversight to ensure compliant and efficient operations. This role collaborates with IT leaders, Finance, and Procurement to align procurement activities with company policies, including DOA and procurement guidelines. The IT Contracts and Assets Lead will also ensure timely contract renewals, conduct thorough reviews of MSAs, SOWs, and related documentation to confirm clear objectives, deliverables, milestones, and resource requirements. Additionally, the position will play a proactive role in vendor negotiations to secure favorable terms and maintain a centralized repository for contracts, revisions, change orders, and associated Capital Authorization Requests (CARs). This role requires a blend of technical expertise, business acumen, and strong organizational and negotiation skills to deliver value to the organization and ensure compliance.

Responsibilities

• Procurement and Compliance: Ensure all IT procurement aligns with corporate policies, including procurement and DOA guidelines. Monitor and enforce compliance across all vendor engagements, flagging risks or non-compliance for resolution. Act as the primary liaison between IT, Finance, and Procurement to streamline procurement processes.
• Contract Management: Oversee all stages of vendor contract management, including reviews of Master Service Agreements (MSAs) and Statements of Work (SOWs), ensuring clarity in objectives, deliverables, payment milestones, and resource/staffing requirements. Support IT leaders in vendor negotiations, advocating for favorable terms that align with the organization’s strategic and operational goals. Ensure timely renewal of contracts, minimizing disruptions and risks associated with lapses. Proactively identify opportunities to consolidate or renegotiate contracts for cost savings and enhanced vendor relationships.
• Asset and Repository Management: Maintain a centralized, well-organized repository for all IT contracts, revisions, change orders, and associated CARs. Track IT capital and operational expenditures related to procurement and vendor management. Develop and manage reporting tools to provide visibility into contract statuses, asset utilization, and compliance metrics.
• Collaboration and Stakeholder Engagement: Partner with IT leaders and managers to understand business needs, translating them into actionable procurement and contract strategies. Act as a subject matter expert on procurement and contracting best practices for IT staff. Provide regular updates to the Global IT Operations Leader on procurement performance, compliance status, and vendor relationship effectiveness.
• Risk Management and Reporting: Identify risks within contracts, including ambiguous terms, weak deliverables, or unfavorable conditions, and collaborate with stakeholders to resolve them. Regularly monitor and report on key performance metrics, including contract renewal timelines, compliance adherence, and vendor performance.

Additional Responsibilities

• Leadership and Autonomy: Operates independently with significant responsibility for contract oversight and procurement processes, ensuring alignment with broader organizational goals.
• Strategic Execution: Ability to prioritize and execute projects that drive cost savings, efficiency, and compliance.
• Problem Solving: Skilled at addressing complex issues in vendor contracts and procurement processes, ensuring timely resolution.
• Collaboration: Fosters strong working relationships across IT, Finance, Procurement, and external stakeholders to achieve shared goals.

Qualifications

• Required: Bachelor's Degree (BA/BS)
• Preferred: Master Degree (MBA)
• Required: 5-7+ years of experience in IT procurement, contract management, or a similar role, preferably in a global organization; demonstrated experience reviewing and negotiating vendor contracts, including MSAs, SOWs, and change orders; hands-on experience managing procurement in compliance with DOA and corporate policies; familiarity with capital authorization processes and tracking associated with IT projects; prior experience in the pharmaceutical or biotechnology industry is a plus.
• Required: Strong contractual and procurement expertise, including understanding of procurement processes, legal language in contracts, and compliance requirements.
• Preferred: Advanced negotiation skills to secure favorable vendor terms, cost reductions, performance guarantees, and flexible service terms.
• Required: Technical Aptitude with IT systems, software, and infrastructure as they relate to procurement and vendor contracts.
• Required: Excellent organizational skills to manage multiple contracts, timelines, and stakeholders.
• Required: Strong communication and collaboration abilities to work effectively with cross-functional teams and external vendors.
• Required: Analytical thinking to assess vendor proposals and contracts for risks, inconsistencies, and opportunities for optimization.
• Licenses: CPSM (Preferred); CTPE (Preferred)