Hospitality Coordinator
Exelixis
6 hours ago
On-site
Alameda, CA
$86,000 - $121,500 USD yearly
Operations
Responsibilities:
- Provide general administrative and day-to-day operations to the Hospitality department.
- Handle administrative needs of the Hospitality team as requested.
- Assist with planning and organizing company events.
- Coordinate with catering staff to ensure all catering event details are handled.
- Produce and edit moderately complex to complex correspondence, documents, and reports using Word, PowerPoint, and Excel.
- Prepare mailings and distributions.
- Participate in the safety emergency evacuation team program.
- Comply with company health & safety policies and procedures.
- Maintain Hospitality Intranet pages and update guideline and work instruction procedures.
- Assist with planning and executing transportation for corporate events.
- Support transportation compliance by providing reporting, data, and service levels.
- Assist in maintaining the electric vehicle charging program.
- Support the campus commuter shuttle program.
- Oversee breakroom operations, including a snack program.
- Ensure hospitality activities are completed timely and meet expectations.
- Other duties as assigned.
Qualifications:
- High school diploma or GED and 4 years of related experience; or
- AS/AA degree in a related discipline and 4 years of related experience; or
- BS/BA degree in a related discipline; or
- Equivalent combination of education and experience.
Skills/Abilities:
- Strong computer skills; knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and internet research.
- Ability to multi-task, organize, prioritize time-sensitive tasks, and manage independent projects.
- Use sound judgment and initiative to resolve problems and make recommendations.
- Excellent customer service orientation and organizational skills.
- Helpful, energetic, positive attitude; detail-oriented.
- Tact, diplomacy, respect, confidentiality; professional and approachable.
- Proactive; ability to work independently and as part of a team.
- Flexibility with shifting priorities.
- Anticipates problems and recommends/implements process or project improvements.
- Knowledge of departmental procedures and ability to act as an information source.
- Up-to-date knowledge of desktop systems and software to execute ongoing projects.
Benefits (explicitly stated):
- Base pay range: $86,000–$121,500 annually.
- 401(k) with generous company contributions; group medical, dental, and vision; life and disability insurance; flexible spending accounts.
- Discretionary annual bonus program (or sales-based incentive plan for field sales staff).
- Company stock purchase and long-term incentives.
- 15 vacation days in first year; 17 paid holidays including winter shutdown in December; up to 10 sick days.
- Provide general administrative and day-to-day operations to the Hospitality department.
- Handle administrative needs of the Hospitality team as requested.
- Assist with planning and organizing company events.
- Coordinate with catering staff to ensure all catering event details are handled.
- Produce and edit moderately complex to complex correspondence, documents, and reports using Word, PowerPoint, and Excel.
- Prepare mailings and distributions.
- Participate in the safety emergency evacuation team program.
- Comply with company health & safety policies and procedures.
- Maintain Hospitality Intranet pages and update guideline and work instruction procedures.
- Assist with planning and executing transportation for corporate events.
- Support transportation compliance by providing reporting, data, and service levels.
- Assist in maintaining the electric vehicle charging program.
- Support the campus commuter shuttle program.
- Oversee breakroom operations, including a snack program.
- Ensure hospitality activities are completed timely and meet expectations.
- Other duties as assigned.
Qualifications:
- High school diploma or GED and 4 years of related experience; or
- AS/AA degree in a related discipline and 4 years of related experience; or
- BS/BA degree in a related discipline; or
- Equivalent combination of education and experience.
Skills/Abilities:
- Strong computer skills; knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and internet research.
- Ability to multi-task, organize, prioritize time-sensitive tasks, and manage independent projects.
- Use sound judgment and initiative to resolve problems and make recommendations.
- Excellent customer service orientation and organizational skills.
- Helpful, energetic, positive attitude; detail-oriented.
- Tact, diplomacy, respect, confidentiality; professional and approachable.
- Proactive; ability to work independently and as part of a team.
- Flexibility with shifting priorities.
- Anticipates problems and recommends/implements process or project improvements.
- Knowledge of departmental procedures and ability to act as an information source.
- Up-to-date knowledge of desktop systems and software to execute ongoing projects.
Benefits (explicitly stated):
- Base pay range: $86,000–$121,500 annually.
- 401(k) with generous company contributions; group medical, dental, and vision; life and disability insurance; flexible spending accounts.
- Discretionary annual bonus program (or sales-based incentive plan for field sales staff).
- Company stock purchase and long-term incentives.
- 15 vacation days in first year; 17 paid holidays including winter shutdown in December; up to 10 sick days.