Executive Associate II, Neuroscience GPLs
Bristol Myers Squibb
4 hours ago
Remote friendly (Princeton, NJ)
United States
Corporate Functions
Position Summary
Provides administrative support to VP, Global Program Leads for Neuropsychiatry and Neuroscience. Performs highly diverse administrative and project-focused duties requiring tact, diplomacy, discretion, and judgment due to high-level contacts and exposure to confidential material. Must be skilled in prioritizing and multi-tasking while remaining poised in a fast-paced environment.
Key Responsibilities
- Demonstrate strong interpersonal skills and diplomacy at all management levels.
- Work with minimal supervision with strong initiative, organization, and follow-up on details.
- Manage calendars, email, and phone; schedule meetings to ensure appropriate timing.
- Support Neuroscience Global Program Leads with heavy calendar management; own Global Program Team (GPT) meetings, GPT distribution lists, and GPT SharePoint access.
- Coordinate internal/external meeting scheduling; arrange video/teleconferences as needed.
- Make domestic/international travel arrangements; process expense reports; complete independent project work.
- Prioritize activities and take prompt action aligned to departmental objectives and business needs.
- Adhere to travel and expenses (T&E) policies and ensure compliance.
- Ensure manager preparedness for meetings (e.g., assemble agendas, assist with presentations).
- Stay current with BMS continuous learning modules.
- Proactively manage high-profile internal and external events.
- Build relationships across the HOCT group and with key organizational stakeholders; provide backup support for other administrative assistants as needed.
Qualifications & Experience
- High school degree; some college or degree desirable.
- 10+ years administrative or comparable experience; prior BMS and Executive Associate experience preferred.
- Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint); knowledge of BMS systems/processes strongly preferred.
- Strongly desired: Concur Travel and T&E, Ariba/SAP, SharePoint, eSetup, Workday, Room Scheduler.
- Strong organizational skills, attention to detail, and follow-up; ability to balance priorities and resources.
- Positive attitude, high productivity, adaptable to change; able to learn new tools/systems.
- Ability to prioritize and work independently and collaboratively with administrative assistants/external partners across time zones and during heavy workloads.
- Ability to multi-task, adapt quickly to competing priorities, and remain focused.
- Ability to work effectively under pressure to meet deadlines.
Benefits (if applicable—explicitly listed)
- Health coverage: medical, pharmacy, dental, and vision.
- Wellbeing programs (e.g., Well-Being Account, Living Life Better, EAP).
- Financial wellbeing/protection (e.g., 401(k), short- and long-term disability, life insurance, business travel protection, legal support, survivor support).
- Paid time off (varies by location/employee type, including flexible time off, vacation, paid holidays).
Compensation Overview (explicitly listed)
- Cambridge Crossing: $82,090–$99,477
- Princeton, NJ: $74,630–$90,434
Application Instructions
- Apply even if your experience doesn’t perfectly match the role requirements (invited to apply regardless of alignment).
Provides administrative support to VP, Global Program Leads for Neuropsychiatry and Neuroscience. Performs highly diverse administrative and project-focused duties requiring tact, diplomacy, discretion, and judgment due to high-level contacts and exposure to confidential material. Must be skilled in prioritizing and multi-tasking while remaining poised in a fast-paced environment.
Key Responsibilities
- Demonstrate strong interpersonal skills and diplomacy at all management levels.
- Work with minimal supervision with strong initiative, organization, and follow-up on details.
- Manage calendars, email, and phone; schedule meetings to ensure appropriate timing.
- Support Neuroscience Global Program Leads with heavy calendar management; own Global Program Team (GPT) meetings, GPT distribution lists, and GPT SharePoint access.
- Coordinate internal/external meeting scheduling; arrange video/teleconferences as needed.
- Make domestic/international travel arrangements; process expense reports; complete independent project work.
- Prioritize activities and take prompt action aligned to departmental objectives and business needs.
- Adhere to travel and expenses (T&E) policies and ensure compliance.
- Ensure manager preparedness for meetings (e.g., assemble agendas, assist with presentations).
- Stay current with BMS continuous learning modules.
- Proactively manage high-profile internal and external events.
- Build relationships across the HOCT group and with key organizational stakeholders; provide backup support for other administrative assistants as needed.
Qualifications & Experience
- High school degree; some college or degree desirable.
- 10+ years administrative or comparable experience; prior BMS and Executive Associate experience preferred.
- Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint); knowledge of BMS systems/processes strongly preferred.
- Strongly desired: Concur Travel and T&E, Ariba/SAP, SharePoint, eSetup, Workday, Room Scheduler.
- Strong organizational skills, attention to detail, and follow-up; ability to balance priorities and resources.
- Positive attitude, high productivity, adaptable to change; able to learn new tools/systems.
- Ability to prioritize and work independently and collaboratively with administrative assistants/external partners across time zones and during heavy workloads.
- Ability to multi-task, adapt quickly to competing priorities, and remain focused.
- Ability to work effectively under pressure to meet deadlines.
Benefits (if applicable—explicitly listed)
- Health coverage: medical, pharmacy, dental, and vision.
- Wellbeing programs (e.g., Well-Being Account, Living Life Better, EAP).
- Financial wellbeing/protection (e.g., 401(k), short- and long-term disability, life insurance, business travel protection, legal support, survivor support).
- Paid time off (varies by location/employee type, including flexible time off, vacation, paid holidays).
Compensation Overview (explicitly listed)
- Cambridge Crossing: $82,090–$99,477
- Princeton, NJ: $74,630–$90,434
Application Instructions
- Apply even if your experience doesn’t perfectly match the role requirements (invited to apply regardless of alignment).