Executive Assistant to CEO

Role Summary

Executive Assistant to the CEO. Support a visionary leader driving innovation to get better drugs to patients faster. Enable the CEO to operate at maximum effectiveness by managing priorities, streamlining operations, and anticipating needs across a fast-paced ecosystem. Influence the CEO’s ability to focus on decoding biology to industrialize drug discovery.

Responsibilities

• Manage all aspects of the CEO’s complex and ever-changing calendar, travel, and communications with discretion and foresight.
• Anticipate scheduling conflicts, track key deliverables, and proactively adjust plans in alignment with the CEO’s goals.
• Serve as the primary point of contact for internal and external stakeholders, demonstrating sound judgment and professionalism at all times.
• Plan and coordinate internal and external meetings, ensuring high-caliber materials and logistics.
• Arrange detailed domestic and international travel itineraries.
• Partner with internal teams to coordinate board meetings, offsites, investor events, and company gatherings.
• Maintain confidentiality while ensuring clear and timely information sharing between the CEO, leadership team, and external partners.

Experience You’ll Need

• At least 7 years of experience as an Executive Assistant supporting C-suite executives, ideally in a public company or high-growth organization.
• Passion for science, innovation, and improving human health — with an appreciation for the fast-moving world of biotechnology.
• Ability to think ahead, anticipate needs, and propose thoughtful solutions — not just execute tasks.
• Honed organizational skills, written and verbal communication abilities, and a track record of managing competing priorities gracefully.
• Flexibility to adapt to changing needs in real time, ability to prioritize work and deliver projects completed and on time while facing multiple distractions and interruptions
• Comfort working across time zones and managing frequent international travel.
• Discretion with maintaining confidentiality, managing sensitive information, and building trusted relationships.
• Proficiency in Microsoft Office, Google Workspace, and Slack.
• Bonus Points:
• Background in science, technology, or healthcare.
• Experience supporting a CEO of a public company or investor-facing executive.
• Love for dogs (and willingness to share the occasional office walk).
• Willingness to travel with the CEO on occasion.

Education

Additional Requirements

• Working location: office-based, hybrid in New York City, with at least 50% in-office expectation.