Executive Assistant, People and Culture, Global SPC

Role Summary

Executive Assistant, People and Culture, Global SPC. Location: Morristown, NJ or Cambridge, MA. Reports to the Global Head of People, Specialty Care. Provides anticipatory, white-glove administrative support and acts as an interface to connect the leadership team with the organization, offering exposure to global HR strategy and cross-functional collaboration in Specialty Care.

Responsibilities

• Provides anticipatory, white-glove administrative support
• Serves as confidential liaison on highly sensitive issues to other senior executives and members of the People & Culture team
• Complex calendar orchestration across multiple time zones – proactively manage Outlook calendars, resolving schedule conflicts, and prioritizing meetings
• Travel arrangements – coordinate domestic and international travel needs
• Event coordination – arrange and support both internal as well as off-site meetings and events including venue, A/V, catering, etc.
• Meeting planning, including coordinating on-site and off-site meetings with internal and external stakeholders/customers. Arrange and provide support for meetings
• Provides detailed agendas for international visitors, including Executive Committee members, such as setting up their meetings, hotel and ground logistics
• Anticipates manager’s needs for various commitments and prepares accordingly
• Provides routine administrative support and maintains files according to business standards. Support the consolidation, preparation and/or design of documents, spreadsheets, and presentations
• Expense reports – process expenses accurately and in a timely manner
• Track invoices and purchase orders
• Utilize Workday and other People & Culture tools as needed and requested

Qualifications

• Required: High School Diploma or GED and 10+ years of administrative experience
• Required: Advanced Microsoft Office suite proficiency; WorkDay, Sharepoint content administration; AI agents
• Required: Experience in fast-paced, matrixed organization
• Preferred: Bachelor’s Degree
• Preferred: Experience in project management
• Preferred: Experience working transversally and in a multinational environment
• Preferred: Excellent verbal and written communication skills
• Preferred: High ethical standards, maintenance of confidentiality
• Preferred: Flexibility with time, working across multiple time zones

Skills

• Executive partnership excellence with proactive time management and ability to handle multiple priorities
• Strong emotional intelligence and cultural intelligence for global stakeholders
• Advanced proficiency with digital tools and rapid adoption of emerging technologies
• Strong communication skills, both oral and written
• Ability to work independently with discretion and maintain confidentiality
• Judgment and problem-solving abilities; ability to simplify complex tasks

Education

• High School Diploma or GED required; Bachelor’s Degree strongly preferred

Additional Requirements

• Flexibility with time and travel across multiple time zones