Executive Assistant - Enterprise Data & Technology

Role Summary

Executive Assistant - Enterprise Data & Technology role supporting C-suite and senior executive leadership with high-level administrative tasks, leveraging GenAI and other technologies to optimize operations. Based in Princeton, NJ with a hybrid work model requiring in-office presence three days per week.

Responsibilities

• Manages the delivery of high-impact administrative support for executive leadership, handling complex priorities with agility and precision.
• Maintains highly confidential business and personnel matters with discretion, serving as a liaison between executives and internal/external stakeholders.
• Optimizes executive time by managing calendars, coordinating strategic meetings and conferences, and arranging travel aligned with business priorities.
• Prepares executive-level materials from diverse sources, including Board presentations, strategic reports, and critical communications.
• Supports calendars of events (investor and scientific conferences, high-priority meetings, company-wide initiatives) and collaborates with cross-functional teams on event logistics.
• Manages logistics for on/off-site meetings and keeps all parties informed.
• Handles sensitive communications across departments and external partners to reinforce executive presence.
• Manages expense reconciliation and reporting through Concur and other systems, ensuring accuracy and compliance.
• Provides backup coverage for administrative colleagues and front desk receptionists as needed.
• Collaborates with internal departments to create/manage contracts, statements of work, purchase orders, and service agreements.
• Drives cross-functional initiatives and project support, sharing best practices on GenAI and leading technologies to enhance organizational effectiveness.
• Performs other duties as assigned.

Qualifications

• High school diploma; degree preferred. Approximately 6 years of related administrative experience supporting senior executives, ideally in pharma/biotech. Pharmaceutical terminology knowledge strongly preferred. Equivalent education/experience considered.
• Experience supporting executive-level presentations and communications.
• Proficient with MS Office, including MS CoPilot or similar GenAI tools.
• Experience with professional social platforms (e.g., LinkedIn) for departmental postings.
• Ability to manage diverse tasks independently from start to finish.
• Strong analytical skills and the ability to interpret complex instructions.
• High professional ethics, integrity, and ability to maintain confidential information.
• Ability to manage calendars and multiple projects in a fast-paced environment.
• Strong interpersonal, tact, diplomacy, and judgment; excellent organizational skills with attention to detail.
• Ability to work independently or collaboratively as a team; ability to work under pressure and follow complex instructions.
• Strong relationship-building and emotional intelligence; clear communication.
• Comfortable in uncertain situations and able to make informed decisions with limited information.
• Willingness to travel occasionally.

Skills

• GenAI / AI-assisted workflow optimization
• Calendar management and travel planning
• Executive-level presentation development
• Contract, SOW, PO, and service agreement coordination
• Cross-functional collaboration and project support

Education

• High school diploma; degree preferred

Additional Requirements

• Must be able and willing to travel on occasion