Executive Assistant, DQS
Bristol Myers Squibb
2 hours ago
Remote friendly (Princeton, NJ)
United States
Corporate Functions
Position Summary
The DQS Executive Associate provides administrative and operational support to members of the DQS Leadership Team and their organizations.
Responsibilities
- Execute a broad range of administrative and operational responsibilities in a cross-functional environment
- Anticipate leader/team needs; resolve issues proactively and independently
- Coordinate functional meetings/events end-to-end (organize materials and pre-reads)
- Support communications (draft messages using Copilot/ChatGPT as needed; solicit feedback; compile DQS newsletter content)
- Maintain departmental SharePoint sites and documentation
- Handle confidential/sensitive information with discretion
- Prioritize activities aligned with departmental objectives and business needs
- Coordinate support requests (e.g., IT, Facilities) and ensure timely resolution
- Support project work by monitoring timelines, following up on action items, and organizing materials
- Identify and implement process improvements
- Process expense reports, purchase orders, and other administrative transactions accurately and on time
- Arrange/manage complex domestic and international travel for LT members per T&E policies
Qualifications
- High school diploma required; college coursework/degree preferred
- Minimum 3 years administrative experience required; corporate experience strongly preferred
- Able to operate in highly matrixed environment across levels/functions/time zones with minimal direction
- Advanced Microsoft Office/Teams proficiency (Outlook, Word, Excel, PowerPoint, Teams)
- Familiarity with Copilot/ChatGPT (advanced proficiency a plus)
- Working knowledge of Concur, Ariba/SAP, SharePoint, eSetup/411, eTime, Workday (or equivalents)
- Strong organizational, time management, verbal, and written communication skills
Skills/Travel
- Minimal domestic travel may be expected.
Benefits (explicitly listed)
- Health coverage (medical, pharmacy, dental, vision)
- Wellbeing support (Well-Being Account, Living Life Better, EAP)
- Financial protection (401(k), disability, life insurance, etc.)
- Paid time off: flexible time off (unlimited with approval) and paid national holidays; plus other paid time-off options based on location/eligibility.
The DQS Executive Associate provides administrative and operational support to members of the DQS Leadership Team and their organizations.
Responsibilities
- Execute a broad range of administrative and operational responsibilities in a cross-functional environment
- Anticipate leader/team needs; resolve issues proactively and independently
- Coordinate functional meetings/events end-to-end (organize materials and pre-reads)
- Support communications (draft messages using Copilot/ChatGPT as needed; solicit feedback; compile DQS newsletter content)
- Maintain departmental SharePoint sites and documentation
- Handle confidential/sensitive information with discretion
- Prioritize activities aligned with departmental objectives and business needs
- Coordinate support requests (e.g., IT, Facilities) and ensure timely resolution
- Support project work by monitoring timelines, following up on action items, and organizing materials
- Identify and implement process improvements
- Process expense reports, purchase orders, and other administrative transactions accurately and on time
- Arrange/manage complex domestic and international travel for LT members per T&E policies
Qualifications
- High school diploma required; college coursework/degree preferred
- Minimum 3 years administrative experience required; corporate experience strongly preferred
- Able to operate in highly matrixed environment across levels/functions/time zones with minimal direction
- Advanced Microsoft Office/Teams proficiency (Outlook, Word, Excel, PowerPoint, Teams)
- Familiarity with Copilot/ChatGPT (advanced proficiency a plus)
- Working knowledge of Concur, Ariba/SAP, SharePoint, eSetup/411, eTime, Workday (or equivalents)
- Strong organizational, time management, verbal, and written communication skills
Skills/Travel
- Minimal domestic travel may be expected.
Benefits (explicitly listed)
- Health coverage (medical, pharmacy, dental, vision)
- Wellbeing support (Well-Being Account, Living Life Better, EAP)
- Financial protection (401(k), disability, life insurance, etc.)
- Paid time off: flexible time off (unlimited with approval) and paid national holidays; plus other paid time-off options based on location/eligibility.