Executive Assistant

Role Summary

Executive Assistant to the CFO and other assigned Executives, providing day-to-day executive support in a dynamic startup environment. The role focuses on calendar, travel, board/committee materials, and cross-functional coordination, with an emphasis on facilitating efficient administrative processes and contributing to special projects.

Responsibilities

• Provide calendar, travel and scheduling support for the CFO and lead complex scheduling of Board of Director and committee meetings and investor meetings for the CEO, CFO and CSO
• Responsible for management of Board and Board committee materials in Boardvantage including organization and timely upload of files; partners with GC on management of Board and Board committee scheduling and upload of materials into Boardvantage
• Regularly partner cross functionally with leadership and staff across organization to ensure support is delivered seamlessly
• Arrange domestic and international travel for executives and, with an understanding of each executive’s travel preferences, enable seamless travel solutions
• Prepare timely and accurate expense reports including collecting and organizing receipts
• Coordinate team meetings including scheduling, planning agendas and coordinating meeting logistics
• Arrange off-site meetings and activities including meeting logistics and catering
• Prepare presentation decks, agendas and reports and lead special projects as needed
• Draft and prepare correspondence
• Proactively look for ways to minimize Executive’s time spent on administrative activities

Qualifications

• Bachelor’s degree or equivalent experience with 6+ years of related experience and 3+ years of experience supporting public company C-level executives
• Experience scheduling Board of Directors and investor meetings and coordinating meeting logistics
• Proficiency with Boardvantage or Diligent board management software is required
• Experience in a startup environment is required, Life Sciences experience is preferred
• Advanced proficiency with Microsoft Office suite and similar tools and software
• Excellent verbal and written communication skills
• Proactive and solutions-oriented mindset
• Adept at prioritizing and making sound judgment calls as needed
• Works with the highest level of integrity and maintains strict confidentiality
• High organizational and time management skills and ability to multitask
• Team player with a team-oriented approach
• Ability to think outside of the box and with a sense of urgency
• Ability to function well in a fast-paced, dynamic startup environment

Position Location

This is a remote role; periodic travel to team and company events is required. Preferred location is Boston or Chicago.