Executive Assistant

Role Summary

Executive Assistant supporting Global Market Access in Cambridge, MA. Provides high level administrative and strategic support, developing a complete understanding of department functions and areas of responsibility, with a strong commitment to handling confidential information.

Responsibilities

• Executive administrative and operations support to the Head of Global Market Access, including calendar and meeting management, MS Teams ownership, SharePoint sites, and distribution lists.
• Manage multiple priorities in a fast-paced environment; organize events (in person and virtual), plan meetings, arrange domestic and international travel, and generate detailed itineraries; coordinate office support needs in satellite locations.
• Prioritize and execute tasks with minimal direction; handle confidential information with discretion.
• Process expenses timely per internal policies and systems.
• Prepare information for presentations using MS Office and other corporate tools, including correspondence, reports, analyses, presentations, and manuscripts.
• Provide positive, proactive support; manage requests and communications with internal and external stakeholders.
• Interface with corporate functions to facilitate cross-GBU information sharing and processes.
• Initiate and manage special/administrative projects; drive operational effectiveness with Global Market Access Leadership Team.
• Capture non-routine needs in real time and track due dates for on-time completion.
• Perform other duties as requested.

Qualifications

• HS Diploma/GED with 10 years’ experience OR BA/BS with 5–7 years’ experience; prior experience supporting executives.
• Proficiency with Microsoft Office, PowerPoint, Excel, and Visio; strong judgment and priority-setting abilities.
• Proactive issue identification and resolution; discretion with sensitive information.
• Ability to work efficiently in a fast-paced environment with minimal supervision.

Skills

• Professional demeanor, sense of urgency, strong prioritization, high discretion.
• Relationship-building across an organization; self-starter with capability to expand scope.
• Exceptional organizational skills with accuracy and attention to detail.
• Excellent verbal, written, and interpersonal communication; energetic and collaborative; calm under pressure.
• Effective problem-solving and diplomacy in complex, ambiguous situations; project coordination and accountability.