Executive Administrator to the Chief Financial & Business Officer and External Engagement Coordinator
Akebia Therapeutics
12 hours ago
Remote friendly (Cambridge, MA)
United States
Corporate Functions
Job Summary
- Executive Assistant to support the Chief Finance & Business Officer (CFBO), enabling leadership across finance/accounting, corporate communications (including investor relations, public relations, and internal communications), corporate development, and IT, and coordinating external engagement (including patient community groups).
Essential Functions and Duties
- Proactively manage the CFBO’s complex and evolving calendar (financial cycles, earnings processes, Board deliverables, investor engagements, media interactions, strategic initiatives).
- Coordinate leadership meetings across CFBO functions (prepare materials and follow up on action items).
- Support preparation of documents, presentations, and reports for ELT, Board of Directors, investor and public relations-related activities.
- Anticipate executive needs; resolve scheduling/logistical conflicts with professionalism and sound judgment.
- Coordinate domestic and international travel and manage expense reporting in compliance with company policy.
- Track key financial calendar milestones (budget cycles, forecasting timelines, SEC filing dates).
- Assist with preparation and distribution of earnings materials and press releases.
- Assist with corporate announcements and presentations, and investor-facing presentations.
- Support internal communications and corporate events.
- Maintain strict confidentiality regarding potential transactions, partnerships, and strategic evaluations.
- Coordinate activities with patient groups (community events, disease awareness campaigns, sponsorships, awareness initiatives).
- Track commitments and follow up on patient group partnerships and community initiatives.
Skills and Experience (Qualifications)
- 7–10+ years supporting senior executives, preferably in biotech, pharmaceutical, healthcare, or other publicly traded companies.
- Experience supporting a CFO, CFBO, or senior finance executive (strongly preferred).
- Familiarity with public company processes, investor relations, corporate communications, and external engagement (highly desirable).
Skills & Capabilities
- Exceptional organizational and prioritization skills; ability to manage multiple high-impact initiatives.
- Strong attention to detail and business acumen; integrity with sensitive/confidential information.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and collaboration tools.
- Ability to work independently while building cross-functional relationships.
Personal Attributes
- Integrity, professionalism, sound judgment.
- Proactive, resourceful, solutions-oriented.
- Calm and adaptable in a dynamic, deadline-driven environment.
Compensation/Benefits
- Targeted base: $100,737–$124,439.
- Additional benefits include health care, vision, dental, retirement, PTO, etc.
Targeted work location note
- Based in Cambridge, MA; office relocation to Waltham, MA later this year.
- Executive Assistant to support the Chief Finance & Business Officer (CFBO), enabling leadership across finance/accounting, corporate communications (including investor relations, public relations, and internal communications), corporate development, and IT, and coordinating external engagement (including patient community groups).
Essential Functions and Duties
- Proactively manage the CFBO’s complex and evolving calendar (financial cycles, earnings processes, Board deliverables, investor engagements, media interactions, strategic initiatives).
- Coordinate leadership meetings across CFBO functions (prepare materials and follow up on action items).
- Support preparation of documents, presentations, and reports for ELT, Board of Directors, investor and public relations-related activities.
- Anticipate executive needs; resolve scheduling/logistical conflicts with professionalism and sound judgment.
- Coordinate domestic and international travel and manage expense reporting in compliance with company policy.
- Track key financial calendar milestones (budget cycles, forecasting timelines, SEC filing dates).
- Assist with preparation and distribution of earnings materials and press releases.
- Assist with corporate announcements and presentations, and investor-facing presentations.
- Support internal communications and corporate events.
- Maintain strict confidentiality regarding potential transactions, partnerships, and strategic evaluations.
- Coordinate activities with patient groups (community events, disease awareness campaigns, sponsorships, awareness initiatives).
- Track commitments and follow up on patient group partnerships and community initiatives.
Skills and Experience (Qualifications)
- 7–10+ years supporting senior executives, preferably in biotech, pharmaceutical, healthcare, or other publicly traded companies.
- Experience supporting a CFO, CFBO, or senior finance executive (strongly preferred).
- Familiarity with public company processes, investor relations, corporate communications, and external engagement (highly desirable).
Skills & Capabilities
- Exceptional organizational and prioritization skills; ability to manage multiple high-impact initiatives.
- Strong attention to detail and business acumen; integrity with sensitive/confidential information.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and collaboration tools.
- Ability to work independently while building cross-functional relationships.
Personal Attributes
- Integrity, professionalism, sound judgment.
- Proactive, resourceful, solutions-oriented.
- Calm and adaptable in a dynamic, deadline-driven environment.
Compensation/Benefits
- Targeted base: $100,737–$124,439.
- Additional benefits include health care, vision, dental, retirement, PTO, etc.
Targeted work location note
- Based in Cambridge, MA; office relocation to Waltham, MA later this year.