Executive Administrative Assistant

Position Title: Executive Administrative Assistant, Results & Impact (Global Corporate Affairs)

Role Summary
- Provides senior-level administrative and operational support to the Vice President, Results & Impact; trusted partner enabling leadership, enterprise engagement, and execution in a complex, highly matrixed organization.
- Requires exceptional judgment, discretion, independence, and proactive priority management.

Key Responsibilities
- Executive & Leadership Support:
- Manage complex calendars, meeting prioritization, and scheduling across global time zones.
- Serve as a gatekeeper for the VP’s time; sequence and resolve competing demands.
- Coordinate pre-reads, briefing materials, agendas, and follow-ups for internal/external engagements.
- Anticipate needs and resolve issues independently.
- Meeting & Workflow Management:
- Coordinate leadership meetings, working sessions, and cross-functional forums (agenda, materials, notes as needed, action-item tracking).
- Manage end-to-end logistics for high-stakes in-person and virtual meetings (participants, rooms, tech support, follow-ups).
- Ensure timely information flow between the VP, direct reports, peers, and stakeholders.
- Enterprise & Cross-Functional Coordination:
- Liaison between Results & Impact team and GCA leadership/enterprise partners (e.g., Finance, HR, IT) and sector stakeholders.
- Support coordination of enterprise initiatives to align timelines, inputs, and leadership engagement.
- Collaborate with other senior administrative professionals across GCA/enterprise.
- Operational & Administrative Excellence:
- Handle sensitive/confidential information discreetly.
- Manage expenses, purchase order coordination, travel arrangements, and admin processes per enterprise policies.
- Support onboarding and transitions for new team members/vendors/partners.
- Maintain organized records, files, and documentation.
- Continuous Improvement:
- Streamline processes, improve workflows, and enhance executive support practices.
- Support projects with other members of the Results & Impact team.

Qualifications & Experience
- Demonstrated experience supporting senior executives (VP or equivalent) in a complex, fast-paced, matrixed organization.
- Ability to manage ambiguity, exercise sound judgment, and handle highly sensitive information.
- Strong organizational, prioritization, and problem-solving skills; proactive, solution-oriented mindset.
- Excellent communication and interpersonal skills with senior leaders and diverse stakeholders.
- High proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel).
- Ability to work independently while collaborating with peers and leadership.

Preferred Skills
- Administrative Support; Business Writing; Communication; Customer Centricity; Data Capturing; Diary Management; Document Management; Execution Focus; Microsoft Office; Office Administration; Organizational Knowledge; Organizing; Presentation Development; Problem Solving; Professional Ethics; Travel Planning; Typing.

Benefits (time off)
- Vacation: 120 hours/calendar year
- Sick time: 40 hours/calendar year (or CO: 48; WA: 56)
- Holiday pay (including floating holidays): 13 days/calendar year
- Work, Personal and Family Time: up to 40 hours/calendar year
- Parental Leave: 480 hours within one year of birth/adoption/foster care
- Bereavement Leave: 240 hours for immediate family; 40 hours for extended family per calendar year
- Caregiver Leave: 80 hours in a 52-week rolling period (10 days)
- Volunteer Leave: 32 hours/calendar year
- Military Spouse Time-Off: 80 hours/calendar year
- Eligible for medical, dental, vision, and time off (as provided by applicable plans/agreements).

Application Instructions
- For disability accommodation requests: https://www.jnj.com/contact-us/careers (external applicants) or AskGS (internal employees).