Associate Admin Coordinator/Receptionist

Role Summary

Associate Admin Coordinator/Receptionist provides front office operations, office readiness, facility support, and general administrative assistance to ensure a professional and welcoming environment. The role supports logistics for meetings, onboarding, safety readiness, and daily office needs within Amgen’s corporate office setting.

Responsibilities

• Front Office Operations – Welcome guests and staff, manage the front desk, answer phones, and support daily office needs to ensure a professional, inclusive, and welcoming environment.
• Support logistics for off-site meetings and visits – Assist with preparing, coordinating, and ensuring the timely and secure delivery of materials for staff members and visiting executives at off-site locations.
• Office Readiness – Prepare office and shared spaces at the start and end of each day, maintaining neatness and readiness for staff and visitors.
• Facility Support – Coordinate maintenance requests, organize supply ordering, and ensure office, kitchen, and storage areas are well-stocked and orderly.
• Kitchen & Supply Management – Monitor kitchen supplies, restock food and beverage items, manage coffee machine supplies, and ensure cleanliness of appliances and common areas.
• Conference Room Coordination – Schedule meetings, support A/V and IT requests, and maintain room cleanliness and readiness for use.
• Event and Meeting Support – Coordinate staff lunches, meetings, and small office gatherings, including setup and cleanup.
• Mail and Package Handling – Receive, sort, and distribute incoming and outgoing mail and packages, ensuring timely and accurate delivery.
• New Hire Onboarding – Assist with onboarding new employees by preparing workspace materials and supporting orientation logistics.
• Safety and Emergency Readiness – Support the emergency response team (ERT) by maintaining supplies and assisting with safety readiness activities.
• Other Duties as Assigned

Qualifications

Required:

• Associate’s degree
• Or high school diploma / GED and 2 years of Administrative experience
• Or Certification directly related to the role and 2 years of Administrative experience

Preferred:

• Good communication and customer service skills
• Good organizational and time management abilities
• Comfortable learning new office systems, scheduling tools, and basic technology platforms
• Demonstrated reliability and attention to detail
• Ability to work effectively with diverse teams and individuals

Skills

• Customer service
• Office administration
• Time management
• Coordination and logistics
• Basic IT/AV support and equipment handling

Education

• Associate’s degree or equivalent experience as listed in qualifications