Administrative Assistant - Portfolio Insights

Role Summary

Join AbbVie’s Portfolio Insights team as an administrative assistant providing essential support to a dynamic team of senior scientific and business professionals. The Administrative Assistant will be a close partner to the Head of Portfolio Insights in helping to shape cross-functional portfolio decisions and manage organization-wide processes.

Responsibilities

• Administrative Support: Deliver comprehensive administrative assistance to the Head of Portfolio Insights, ensuring seamless operations.
• Calendar and Travel Management: Efficiently manage complex calendars and coordinate travel arrangements.
• Problem Solving: Proactively identify and resolve scheduling conflicts and other administrative challenges.
• Meeting and Interaction Scheduling: Coordinate meetings and preparation for key cross-functional governance processes within AbbVie.
• Team Administration: Organize team meetings, training sessions, and other functions to facilitate team collaboration and development.
• Cross-Administrative Collaboration: Partner effectively with other administrative professionals to share best practices, provide backup support, and ensure smooth coordination across executives and teams.
• Onboarding Support: Coordinate office setups and onboarding processes for new employees.
• Confidential Information Handling: Consistently manage confidential or business-sensitive information with discretion.
• Procedure Adherence: Follow company purchasing and other established corporate procedures.
• Availability: Maintain consistent presence and responsiveness during standard business hours to provide timely support to leaders and co-support executives.
• Technology Utilization: Employ intermediate to advanced skills in Microsoft Office Suite and other business-specific software tools.

Qualifications

• High School diploma or equivalent required. Some college preferred.
• 1+ years previous administrative experience or equivalent.
• Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements
• THIS POSITION IS A HYBRID OPPORTUNITY REQUIRING AT MINIMUM THREE (3) DAYS ONSITE IN OUR NORTH CHICAGO, IL OFFICES.
• Travel 10-15%.