Administrative Assistant II

Role Summary

Administrative Assistant (Fixed Term Role) providing critical administrative support to multiple business partners in a dynamic team environment, coordinating with colleagues across business units and with internal/external partners and vendors.

Responsibilities

• Calendaring & Meeting Coordination: Proactively manage daily calendars for multiple business partners; coordinate complex meetings across various locations, including conference room scheduling, equipment setup, materials preparation, and catering logistics.
• Travel & Expense Management: Arrange domestic and international travel, including multi-city itineraries; oversee passport and visa needs; and process complex, multi-currency expense reports with timely, accurate reconciliation of corporate and personal accounts.
• Administrative Operations & Documentation: Independently create and edit documents, spreadsheets, and presentations; maintain distribution lists, databases, and collaboration sites; track and complete requests from multiple partners with a high level of organization and accuracy.
• Cross-Functional Support & Collaboration: Provide guidance to non-supported partners on administrative procedures; assist with pre-boarding and onboarding tasks; host external visitors; participate in business meetings for context and alignment; and serve as backup support for other administrative assistants as needed.
• Professional Excellence & Continuous Improvement: Build strong working relationships, adapt quickly to evolving systems and processes, identify productivity enhancements, complete all management-driven tasks (training, time entry, performance goals), and demonstrate independent, high-energy performance in a fast-paced environment.

Qualifications

• Required: Education: High School Diploma / GED with equivalent level of experience
• Required: Experience: Completion of Post Offer Exam, Completion of Work Simulation or Completion of Administrative Skills Testing if applicable

Skills

• Strong interpersonal, organizational, time management, communication, and analytical skills with the ability to maintain confidentiality in a regulated environment
• High learning agility, capable of adapting to change, process improvements, and ambiguous situations
• Prioritization and problem‑solving abilities with the capability to manage multiple competing priorities
• Proficiency in Word, OneNote, Excel, PowerPoint, Outlook 365, SAP, SharePoint, Zoom, Microsoft Teams, Microsoft Edge, OneDrive, and Adobe; experience with Concur Travel and Expense Reporting
• Collaborative team contributor with business acumen, initiative, dependability, and ability to support a cooperative administrative team

Education

• High School Diploma / GED or equivalent

Additional Requirements

• Fixed Duration Role: This position is a fixed-term role with an initial duration of two years and the potential for annual extensions for up to four additional years
• Location: Global Elanco Headquarters - Indianapolis, IN - Hybrid Work Environment