Administrative Assistant

Role Summary

The Administrative Assistant will be responsible for supporting Commercial Leadership. The position requires the ability to manage within a complex, fast paced and dynamic environment.

Responsibilities

• Provides administrative support to leadership requiring an advanced knowledge of department functions and division/business unit functions
• Assists leadership with various requests as needed, including but not limited to onboarding, scheduling meetings, annual planning calendar, and offsites
• Manages all communications as requested, including telephone calls, meeting planning, email messages, and internal and external mail
• Responsible for complex calendar management, coordination of meetings, travel arrangements, expenses, updating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
• Responsible for providing overall clerical support as necessary, including filing, copying, and all other administrative duties
• Assists on creating and managing communications and documents that may contain highly confidential information. The position will require excellent discretion and judgment in handling of confidential material and information
• Oversees organization and maintenance of department filing system including potentially confidential data

Qualifications

• Required: At least 3 years related experience, preferably in pharmaceutical environment
• Required: HS diploma
• Required: Proven ability to work independently, highly organized, and effective in handling multiple detail-oriented tasks in a fast-paced environment
• Required: Strong communications and interpersonal skills and a team player
• Required: High attention to detail and precision in creating/updating reports, correspondence, and/or updating presentations
• Required: Strong administrative and computer skills, specifically MS Office (Excel, PowerPoint, Word and Outlook)
• Required: Ability to interact with various levels of business functions and professionals in and outside organization
• Required: Constantly seeks, designs, and implements improvements on administrative procedures
• Required: Ability to interact with all employees within the organization, including senior management, and to respond effectively to the needs of the business
• Required: Flexibility with work schedule and overtime as needed

Skills

• Administrative and organizational skills
• MS Office proficiency (Excel, PowerPoint, Word, Outlook)
• Communication and interpersonal skills
• Discretion and ability to handle confidential information

Education

• High School diploma (required)