Administrative Assistant

Role Summary

Administrative Assistant for Vanda focusing on managing high volumes of calls, greeting guests professionally, and performing a variety of administrative duties. The role requires high-level multitasking, organization, and independent judgment to support business operations.

Responsibilities

• Provide administrative, operational and strategic support
• Coordinate communication and logistics with multiple departments
• Train and assign tasks to new office clerks or interns
• Exercise independent judgment and discretion over customer/vendor interactions, travel planning, supply purchases, meeting, event and convention coordination, and other complex administrative activities in support of Vanda’s business operations
• Support other functions of the business as needed

Qualifications

• BA/ BS degree in a Health related or Communication field required
• Ability to handle multiple tasks simultaneously and work in a fast-paced environment
• Strong communication skills (oral and written)
• Detail oriented, reliable, organized and able to learn/adapt to new systems
• Energetic personality and innovative thinking
• Adapts well to changes in priorities
• May occasionally require lifting and/or moving items up to 15 pounds

Skills

• Communication
• Administrative support
• Travel planning
• Scheduling and logistics
• Interdepartmental coordination