Accounts Payable Specialist

Role Summary

The Accounts Payable Specialist (AP Specialist) is expected to be detail oriented with strong communication, problem solving, and customer service skills. The role requires independence, teamwork, and the ability to maintain positive working relationships. Reports to the Accounts Payable Manager and ensures that vendor bills are booked and allocated correctly with sufficient evidence in compliance with GAAP and SOX controls.

Responsibilities

• Manage full cycle accounts payable activities in a moderate-volume environment (entering, processing, and paying invoices)
• Review invoices for accuracy and process invoices in Coupa to obtain appropriate approvals
• Create payment batches within Coupa for approval and release by Finance
• Monitor interface between Coupa and NetSuite for tracking and payment
• Ensure invoices are accurately coded and resolve discrepancies with business partners
• Respond to internal and vendor invoice/payment inquiries and resolve discrepancies timely
• Reconcile vendor statements and research/correct discrepancies
• Assist with preparation of annual 1099 reports
• Review supplier setup in Coupa with verifications over banking information
• Assist with month end close related to vendor accruals and other schedules
• Collaborate with external/internal auditors to provide audit documentation
• Perform all activities in accordance with US GAAP, SOX, and applicable regulations
• Contribute to ad-hoc projects and ongoing process improvements

Qualifications

• Bachelor’s degree in Accounting or related field preferred; High School Diploma required
• 1-3+ years of relevant work experience preferred
• Experience with Coupa preferred
• Experience with NetSuite a plus
• Pharmaceutical/biopharmaceutical industry a plus
• Proficient in Microsoft Office (Outlook, Excel, Word)
• Strong communication skills (written and verbal)
• Ability to work independently and collaborate cross-functionally within finance and other departments

Skills

• Attention to detail
• Analytical thinking
• Customer service orientation
• Effective communication
• Problem solving

Education

• Bachelor’s degree in Accounting or related field preferred; High School Diploma required

Additional Requirements

• Hybrid location from Waltham, MA