Accounts Payable Coordinator

Role Summary

Accounts Payable Coordinator role description provided by the client.

Responsibilities

• Manage the Accounts Payable team communication by responding to inquiries and researching issues
• Analyze outstanding checks and work to resolve any issues
• Compile outgoing checks and corresponding documentation, ensuring adequate support and timeliness of payments
• Initiate payment processing of refunds and wires weekly
• Assemble necessary invoices for tax preparation
• Facilitate new vendor requests and documentation for set up within the system and according to company policy
• Assist with audit requests as needed
• Maintain professional relationships with vendors via phone and email
• Actively and quickly identify issues associated with processing invoices and propose solutions to those issues
• Recognize and communicate the need to issue stop-payments or purchase order amendments
• Protect organization’s value by keeping information confidential
• Perform or participate in special projects or initiatives in line with the accounting department
• Assist with month end closing processes by providing reports, meeting deadlines, and communicating any special items identified during the month
• Continue to improve the payment process

Qualifications

• Required: Proficient in Microsoft Office Suite, MS Excel, MS Word and Internet for business use
• Required: 10-key by touch experience
• Required: Data entry and general math skills
• Preferred: 1-3 years of Accounts Payable or general accounting experience
• Preferred: Accounts payable or general accounting experience
• Preferred: Attention to detail and thoroughness
• Preferred: Strong organizational skills
• Preferred: Customer service skills
• Preferred: Excellent written and verbal communication
• Preferred: Ability to multi-task and follow up on requests/issues
• Preferred: Deadline driven
• Preferred: Drive for Results – Ensure procedures and processes are in place that lead to delivery of quality results and continually reassess their effectiveness
• Preferred: Communication – Proficient verbal and written communication skills
• Preferred: Teamwork – Commitment to achieving team and organizational goals
• Preferred: Customer Service Focus – Focus on listening to and understanding client needs and exceeding expectations

Education

Additional Requirements

• This position may require some evenings, weekends and/or holidays