Sr Manager, Marketing & Events Planning

Role Summary

The Senior Manager, Marketing Meetings and Events Planning leads the strategic planning and flawless execution of high-visibility, complex meetings and events that support brand and organizational objectives. This role serves as a trusted partner to senior leaders and cross-functional stakeholders, providing proactive guidance, clear communication, and rigorous project management from concept through execution. The role is based in Lexington, MA with a hybrid schedule (4 days in office, 1 day remote) and involves working with preferred agency and logistics partners to deliver activities on time, on budget, and in compliance with internal policies.

Responsibilities

• Own end-to-end planning and execution of complex, high-profile meetings and events, ensuring alignment with business objectives, seamless delivery and adherence to internal compliance requirements, policies and procedures.
• Serve as a primary point of contact and strategic advisor to senior leaders and Business Owners, proactively communicating plans, risks, timelines, and recommendations.
• Provide strategic direction and oversight to agency and logistics partners on an event-by-event basis, holding vendors accountable to scope, timelines, budget, and quality.
• Lead cross-functional planning efforts by defining roles, responsibilities, deliverables, and timelines across internal teams and external partners.
• Manage multiple concurrent projects with precision, applying strong project management discipline to prioritize work, mitigate risks, and resolve issues.
• Develop, manage, and track complex meeting and event budgets; guide vendors in managing multiple budgets with varying timelines and deliverables.
• Identify and resolve day-to-day operational and logistical challenges, escalating issues appropriately and timely with proposed solutions.
• Build and maintain strong, collaborative relationships with internal stakeholders and external suppliers, fostering trust and long-term partnerships.
• Travel domestically up to approximately 30% of the time, as business needs require.

Qualifications

• Required: Bachelor's degree and 5+ years of experience in meeting and event planning, project management, or related discipline.
• Required: Experience supporting complex, multi-stakeholder meetings and events in a corporate or regulated environment.
• Preferred: Biopharmaceutical industry experience.
• Required: Experience with Veeva Vault Promo Matsis; CMP, supplier and vendor management experience preferred.
• Required: Demonstrated expertise in corporate meeting and event planning, with a strong track record of executing complex, high-visibility programs.
• Required: Exceptional project management, organizational, and time-management skills; ability to manage multiple priorities simultaneously with attention to detail.
• Required: Strong executive presence with the ability to communicate clearly, confidently, and professionally with senior leaders and cross-functional teams.
• Required: Proven ability to guide negotiations of venue and vendor contracts in partnership with legal and contracting teams to achieve optimal financial and operational outcomes.
• Required: Excellent verbal and written communication skills; comfortable presenting in group and one-on-one settings across all levels of the organization.
• Required: Highly proactive, solution-oriented mindset with the ability to anticipate needs and adapt quickly in a fast-paced, deadline-driven environment.
• Required: Strong commitment to customer service and continuous improvement.
• Required: Passion for contributing to a mission-driven organization focused on making a difference in patients’ lives.
• Required: Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Required: Ability to travel domestically up to ~30% of the time.
• Required: Consistently recognized by peers and leaders for behaviors aligned with company values.

Education

• Bachelor’s degree

Skills

• Executive communication and presentation
• Strategic planning and program governance
• Vendor negotiations and contract management
• Cross-functional collaboration and stakeholder management
• Advanced project management and risk mitigation
• Budget development and financial tracking

Additional Requirements

• Travel domestically up to 30% of the time