Sr. Executive Coordinator / Project Coordinator to Chief Scientific Officer

Sr Executive Coordinator / Project Coordinator (CSO Support)

Responsibilities:
- Manage a complex and dynamic calendar aligned to strategic priorities
- Coordinate domestic and international travel
- Prepare agendas and materials for key meetings and reviews, including RED LT meetings
- Serve as a primary point of contact for stakeholders
- Draft communications and presentations and gain appropriate approvals
- Handle sensitive information with discretion
- Coordinate and track activities and actions across the RED LT
- Support leadership team meeting cadence
- Maintain trackers for deliverables and milestones
- Identify risks and drive resolution
- Support preparation of executive reporting
- Maintain Teams/SharePoint workspaces
- Streamline workflows and processes
- Support internal communications
- Build relationships with senior leaders
- Act as a cross-functional liaison
- Represent CSO office professionally

Qualifications:
- Bachelor’s degree or equivalent experience
- 5+ years supporting senior executives
- Strong project coordination experience
- Strong organizational and communication skills
- High discretion and professionalism
- Proficiency in Microsoft Office and Teams

Preferred Qualifications:
- Experience supporting R&D leadership
- Familiarity with drug development
- Executive/board material preparation experience

Work Model:
- Onsite in San Rafael, CA; strong in-person presence

Ireland Safety Responsibility:
- Support EHS commitment by identifying hazards, reporting incidents, and participating in EHS initiatives and training.