Sr. Executive Administrative Assistant
Johnson & Johnson
August 10, 2026
Remote friendly (West Chester, PA)
United States
Corporate Functions
Job Description
We are searching for a Sr. Executive Administrative Assistant. This hybrid role can be located in Raynham, MA; New Brunswick, NJ; West Chester, PA; or Palm Beach Gardens, FL and will report into the DePuy Synthes Chief Information Officer.
Key Responsibilities
- Act as a trusted thought partner to SVP/VPs; proactively manage administrative/operational demands to support enterprise strategy.
- Operate with a CEO-office mindset; anticipate downstream impacts and manage sequencing/trade-offs.
- Exercise independent judgment in managing time, access, and information flow; escalate only when needed.
- Manage complex, high-stakes calendars across global time zones; serve as gatekeeper for scheduling/access.
- Own annual executive cadence (leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, external engagements).
- Coordinate internal/external meetings; ensure executives are fully prepared; manage logistics (agendas, pre-reads, exec-ready materials).
- Draft executive communications/correspondence; serve as primary point of contact for SVP/VPS and track action items.
- Oversee office operations (supplies, services, purchasing, vendor coordination) and provide admin process backup.
- Support offsites/visitor management/compliance tracking/committee coordination and contract/payment processes.
- Maintain filing systems; record/distribute meeting minutes; coordinate onboarding materials/access/logistics.
- Coordinate travel/lodging/transportation; process and reconcile expenses per policy.
- Plan and execute meetings/events (A/V, space setup, catering) and handle sensitive information with discretion.
- Liaise with internal teams, external partners, and vendors to ensure smooth operations.
Required Qualifications
- Bachelor’s degree
- Minimum 8 years executive coordination or senior administrative support in complex, matrixed organizations supporting VP/SVP-level leaders
- Experience leveraging AI tools to enhance productivity
- Proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
- Advanced calendar/meeting/event management
- Exceptional written and verbal communication
- High judgment, discretion, emotional intelligence; ability to synthesize/anticipate needs and operate independently
- Comfort with ambiguity and shifting priorities
- Strong organizational discipline and enterprise-level thinking
Preferred Skills
Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing
Benefits (time off)
- Vacation: 120 hours/year; Sick time: 40 hours/year (CO: 48; WA: 56)
- Holiday pay incl. Floating Holidays: 13 days/year
- Work, Personal and Family Time: up to 40 hours/year
- Parental Leave: 480 hours within one year of birth/adoption/foster care
- Bereavement Leave: 240 hours immediate family; 40 hours extended family
- Caregiver Leave: 80 hours in a 52-week rolling period
- Volunteer Leave: 32 hours/year; Military Spouse Time-Off: 80 hours/year
We are searching for a Sr. Executive Administrative Assistant. This hybrid role can be located in Raynham, MA; New Brunswick, NJ; West Chester, PA; or Palm Beach Gardens, FL and will report into the DePuy Synthes Chief Information Officer.
Key Responsibilities
- Act as a trusted thought partner to SVP/VPs; proactively manage administrative/operational demands to support enterprise strategy.
- Operate with a CEO-office mindset; anticipate downstream impacts and manage sequencing/trade-offs.
- Exercise independent judgment in managing time, access, and information flow; escalate only when needed.
- Manage complex, high-stakes calendars across global time zones; serve as gatekeeper for scheduling/access.
- Own annual executive cadence (leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, external engagements).
- Coordinate internal/external meetings; ensure executives are fully prepared; manage logistics (agendas, pre-reads, exec-ready materials).
- Draft executive communications/correspondence; serve as primary point of contact for SVP/VPS and track action items.
- Oversee office operations (supplies, services, purchasing, vendor coordination) and provide admin process backup.
- Support offsites/visitor management/compliance tracking/committee coordination and contract/payment processes.
- Maintain filing systems; record/distribute meeting minutes; coordinate onboarding materials/access/logistics.
- Coordinate travel/lodging/transportation; process and reconcile expenses per policy.
- Plan and execute meetings/events (A/V, space setup, catering) and handle sensitive information with discretion.
- Liaise with internal teams, external partners, and vendors to ensure smooth operations.
Required Qualifications
- Bachelor’s degree
- Minimum 8 years executive coordination or senior administrative support in complex, matrixed organizations supporting VP/SVP-level leaders
- Experience leveraging AI tools to enhance productivity
- Proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
- Advanced calendar/meeting/event management
- Exceptional written and verbal communication
- High judgment, discretion, emotional intelligence; ability to synthesize/anticipate needs and operate independently
- Comfort with ambiguity and shifting priorities
- Strong organizational discipline and enterprise-level thinking
Preferred Skills
Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing
Benefits (time off)
- Vacation: 120 hours/year; Sick time: 40 hours/year (CO: 48; WA: 56)
- Holiday pay incl. Floating Holidays: 13 days/year
- Work, Personal and Family Time: up to 40 hours/year
- Parental Leave: 480 hours within one year of birth/adoption/foster care
- Bereavement Leave: 240 hours immediate family; 40 hours extended family
- Caregiver Leave: 80 hours in a 52-week rolling period
- Volunteer Leave: 32 hours/year; Military Spouse Time-Off: 80 hours/year