Sr. Associate, Administrative Services
Merck
August 31, 2026
Remote friendly (Rahway, NJ)
United States
Corporate Functions
Responsibilities:
- Manage complex calendars; prepare correspondence/reports; handle confidential and sensitive matters.
- Serve as liaison/point of contact for visitors, clients, and vendors.
- Coordinate multiple tasks and stakeholders; support multiple team members simultaneously.
- Schedule interviews; coordinate hiring, onboarding, and off-boarding.
- Support Teams/SharePoint and department databases.
- Process purchase orders, payment requests, vendor add forms, and run reports in SAP; process expense reports in Concur.
- Coordinate travel (including multi-leg domestic/international) and visa/passport processing.
- Communicate effectively with executives and internal/external clients onsite and remotely.
- Coordinate special projects and event planning; improve processes using productivity tools (e.g., Copilot, Claude).
Required qualifications/experience:
- HS Diploma.
- 8+ years administrative assistant experience; 3+ years executive administrative support (Senior Director/Executive Director/VP+).
- Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Advanced analytical/problem-solving, independent judgment, discretion, attention to detail.
- Strong communication and people skills; ability to prioritize many simultaneous assignments; collaborative/adaptive.
Preferred:
- Certified Administrative Professional, PMP, or PHR.
- Event planning/coordinating; database/reporting experience; budget/finance management.
Skills:
Administrative support, scheduling, travel scheduling, document/data management, event planning, expense reports, process improvements, team coordination, Microsoft Office 365.
Benefits/Salary (if applicable):
- Salary range: $82,700–$130,200; annual bonus and long-term incentive (if applicable); comprehensive benefits including medical/dental/vision, 401(k), paid holidays, vacation, compassionate/sick days.
Apply:
- Current Employees: apply HERE
- Current Contingent Workers: apply HERE
- Manage complex calendars; prepare correspondence/reports; handle confidential and sensitive matters.
- Serve as liaison/point of contact for visitors, clients, and vendors.
- Coordinate multiple tasks and stakeholders; support multiple team members simultaneously.
- Schedule interviews; coordinate hiring, onboarding, and off-boarding.
- Support Teams/SharePoint and department databases.
- Process purchase orders, payment requests, vendor add forms, and run reports in SAP; process expense reports in Concur.
- Coordinate travel (including multi-leg domestic/international) and visa/passport processing.
- Communicate effectively with executives and internal/external clients onsite and remotely.
- Coordinate special projects and event planning; improve processes using productivity tools (e.g., Copilot, Claude).
Required qualifications/experience:
- HS Diploma.
- 8+ years administrative assistant experience; 3+ years executive administrative support (Senior Director/Executive Director/VP+).
- Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Advanced analytical/problem-solving, independent judgment, discretion, attention to detail.
- Strong communication and people skills; ability to prioritize many simultaneous assignments; collaborative/adaptive.
Preferred:
- Certified Administrative Professional, PMP, or PHR.
- Event planning/coordinating; database/reporting experience; budget/finance management.
Skills:
Administrative support, scheduling, travel scheduling, document/data management, event planning, expense reports, process improvements, team coordination, Microsoft Office 365.
Benefits/Salary (if applicable):
- Salary range: $82,700–$130,200; annual bonus and long-term incentive (if applicable); comprehensive benefits including medical/dental/vision, 401(k), paid holidays, vacation, compassionate/sick days.
Apply:
- Current Employees: apply HERE
- Current Contingent Workers: apply HERE