Sr. Administrative Assistant

Job Summary:
The Senior Administrative Assistant handles a wide range of administrative and executive support related tasks.

Responsibilities:
- Serve as backups to other executive assistants in the company.
- Manage heavy calendars; coordinate complex meetings with internal and external executives/assistants.
- Answer phones and direct incoming calls promptly and efficiently.
- Prioritize and manage multiple projects; follow through on issues timely.
- Arrange travel; prepare itineraries; process meeting registrations; prepare expense reports.
- Process invoices.
- Orient new hires to the group.
- Assist in presentation preparation.
- Process membership renewals; order journal articles.
- Order supplies.
- Prepare FedEx shipments.
- Maintain filing system.
- Perform copying as assigned.

Qualifications/Requirements:
- Excellent written and verbal communication; strong attention to detail.
- 5+ years’ experience supporting at the executive level.
- Experience assisting management with PowerPoint presentations.
- Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
- Experience scheduling travel for management.
- Highly organized, flexible; comfortable supporting a busy group in a fast-paced environment.
- Ability to analyze and solve problems.
- Customer service orientation.
- 6+ months call center experience.
- Proficient in computer applications; good keyboard skills.
- Knowledge of administration and clerical processes.
- Ability to interact with staff at all levels with professionalism and confidentiality.

Preferred:
- Prior experience in a Pharmaceutical/Biotech company.