Sr. Administrative Assistant
Johnson & Johnson
September 03, 2026
Remote friendly (Horsham, PA)
United States
Corporate Functions
Sr. Administrative Assistant (Hybrid) — Horsham, PA
Per J&J Flex Policy: Work in the Horsham, PA office 3–4 days/week and work from home 1–2 days/week.
Responsibilities:
- Provide direct administrative support to 4 Sr. Directors in Immunology, Medical Affairs (calendar management, travel/expense coordination, and initiatives led by the Sr. Director).
- Lead planning and execution of large department meetings/events, leadership team activities, and external events.
- Coordinate recruiting activities (internal/external candidates), including travel coordination, in-person/remote meetings, and expense processing.
- Support onboarding/offboarding transitions for team members.
- Coordinate and support team onsite/offsite meetings and volunteer events.
- Maintain department materials (organization charts, distribution lists, conference rooms) and manage related repositories (SharePoint).
- Use HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, GlobalView, AskGS, IRIS). Familiarity with eMarketplace preferred.
- Collaborate with franchise teams and other administrative staff to ensure smooth operations. May perform other duties as assigned.
Required Qualifications:
- High school diploma or Associate’s degree.
- 4+ years of administrative or similar experience (preferably pharmaceutical).
- Expert proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
- Strong proficiency with productivity/portal technologies (Workday, GlobalView, MS Teams, OneNote, SharePoint).
- Excellent verbal/written communication and interpersonal skills.
- Meticulous attention to detail; strong organization.
- Urgency and professionalism.
- Experience interacting with senior-level management while maintaining confidentiality.
- Ability to prioritize and ensure accurate follow-up.
- Self-starter/ownership; proactive involvement.
- Ability to manage complexity, work independently, and adapt in a fast-paced environment.
Preferred Qualifications:
- Bachelor’s degree.
- Experience with Microsoft OneNote, IRIS, and Ariba.
Skills (as stated): Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing.
Application/Other:
- Anticipated close date: 9/10/2026.
- Overtime eligible.
Per J&J Flex Policy: Work in the Horsham, PA office 3–4 days/week and work from home 1–2 days/week.
Responsibilities:
- Provide direct administrative support to 4 Sr. Directors in Immunology, Medical Affairs (calendar management, travel/expense coordination, and initiatives led by the Sr. Director).
- Lead planning and execution of large department meetings/events, leadership team activities, and external events.
- Coordinate recruiting activities (internal/external candidates), including travel coordination, in-person/remote meetings, and expense processing.
- Support onboarding/offboarding transitions for team members.
- Coordinate and support team onsite/offsite meetings and volunteer events.
- Maintain department materials (organization charts, distribution lists, conference rooms) and manage related repositories (SharePoint).
- Use HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, GlobalView, AskGS, IRIS). Familiarity with eMarketplace preferred.
- Collaborate with franchise teams and other administrative staff to ensure smooth operations. May perform other duties as assigned.
Required Qualifications:
- High school diploma or Associate’s degree.
- 4+ years of administrative or similar experience (preferably pharmaceutical).
- Expert proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
- Strong proficiency with productivity/portal technologies (Workday, GlobalView, MS Teams, OneNote, SharePoint).
- Excellent verbal/written communication and interpersonal skills.
- Meticulous attention to detail; strong organization.
- Urgency and professionalism.
- Experience interacting with senior-level management while maintaining confidentiality.
- Ability to prioritize and ensure accurate follow-up.
- Self-starter/ownership; proactive involvement.
- Ability to manage complexity, work independently, and adapt in a fast-paced environment.
Preferred Qualifications:
- Bachelor’s degree.
- Experience with Microsoft OneNote, IRIS, and Ariba.
Skills (as stated): Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing.
Application/Other:
- Anticipated close date: 9/10/2026.
- Overtime eligible.