Senior Specialist, Publication Operations
AbbVie
September 03, 2026
Remote friendly (Florham Park, NJ)
United States
$84,500 - $162,000 USD yearly
Operations
Senior Specialist, Publication Operations — operational support and expertise for the Global Scientific Publications (GSP) Team.
Responsibilities:
- Support GSP-managed activities for scientific congresses (poster shipping/printing, QR code creation, congress calendar).
- Provide end-to-end vendor management (billing, PO maintenance, oversight): compile/manage vendor lists; track contract spend and expiration; manage compliance documentation; liaise with Outsourcing, Purchasing, GMO, and Finance.
- Support all GSP vendor/contract creation, tracking, and billing; ensure accuracy for monthly budget forecasting.
- Train vendors on policies/procedures; maintain vendor relationships (health checks, billing timelines, record completion).
- Perform invoice analysis and budgetary reconciliation across GSP.
- Interpret data, identify issues, and recommend cost savings/adjustments through LBE meetings.
- Compile/report metrics and KPIs; prepare routine and ad hoc reports for financial/budget tracking.
- Create/manage yearly congress calendars and trackers; create/manage QR codes for posters and facilitate poster printing/shipping.
- May support routing IIS, PAA, LP, and other publications through the publication system for 1070 approval.
Qualifications:
- Required: BA/BS (prefer Science, Healthcare, Business, or Project Management); 2+ years in data entry, clerical, document specialist, or reconciliation.
- Preferred: 4+ years relevant experience; project/process management, publications management, medical/technical writing, Datavision software, compliance.
- Detail-oriented; self-directed; strong organizational and oral/written communication; comfortable with hard deadlines; critical thinking/process improvement; able to discern sensitive vs general reporting.
- Proficient in Microsoft Office; SharePoint/database and electronic file storage/retrieval; internet tools.
Benefits (if explicitly stated): paid time off; medical/dental/vision insurance; 401(k); eligible for short-term incentive programs.
Responsibilities:
- Support GSP-managed activities for scientific congresses (poster shipping/printing, QR code creation, congress calendar).
- Provide end-to-end vendor management (billing, PO maintenance, oversight): compile/manage vendor lists; track contract spend and expiration; manage compliance documentation; liaise with Outsourcing, Purchasing, GMO, and Finance.
- Support all GSP vendor/contract creation, tracking, and billing; ensure accuracy for monthly budget forecasting.
- Train vendors on policies/procedures; maintain vendor relationships (health checks, billing timelines, record completion).
- Perform invoice analysis and budgetary reconciliation across GSP.
- Interpret data, identify issues, and recommend cost savings/adjustments through LBE meetings.
- Compile/report metrics and KPIs; prepare routine and ad hoc reports for financial/budget tracking.
- Create/manage yearly congress calendars and trackers; create/manage QR codes for posters and facilitate poster printing/shipping.
- May support routing IIS, PAA, LP, and other publications through the publication system for 1070 approval.
Qualifications:
- Required: BA/BS (prefer Science, Healthcare, Business, or Project Management); 2+ years in data entry, clerical, document specialist, or reconciliation.
- Preferred: 4+ years relevant experience; project/process management, publications management, medical/technical writing, Datavision software, compliance.
- Detail-oriented; self-directed; strong organizational and oral/written communication; comfortable with hard deadlines; critical thinking/process improvement; able to discern sensitive vs general reporting.
- Proficient in Microsoft Office; SharePoint/database and electronic file storage/retrieval; internet tools.
Benefits (if explicitly stated): paid time off; medical/dental/vision insurance; 401(k); eligible for short-term incentive programs.