Senior Project Coordinator
Takeda
September 02, 2026
On-site
Cambridge, MA
$37.55 - $58.97 USD yearly
Operations
Senior Project Coordinator (Global Clinical Operations) — Cambridge, MA.
Goals / Responsibilities:
- Provide administrative support: manage calendars; prepare expense reports; arrange domestic/international travel; manage purchase orders; coordinate events; maintain office supplies; support manager/team in line with company policies.
- Support project management: coordinate and implement GCO strategy/business planning projects (e.g., finance tracking), GCO events, org chart updates, and SharePoint site management.
- Schedule meetings; manage agendas, minutes, and action items.
- Draft and send communications as needed; update headcount tracking.
- Track projects/budgets and compliance with business processes (e.g., TEMPO, budget management).
- Coordinate reviews of deliverables; support slide/key communications production.
- Manage logistics for multiple projects (scheduling, supplies/food, MS Teams info); address project needs with team members.
- Record/store minutes and facilitate communication of project outcomes; monitor progress, schedules, and resources.
Education & Experience / Qualifications:
- Bachelor’s degree strongly preferred.
- 2+ years administrative experience supporting individuals with strong project management skills (preferred).
- 2+ years pharmaceutical/healthcare/Pharmacovigilance-related experience (preferred).
Required/Preferred Skills:
- Intermediate skills in SharePoint and Office 365 (Outlook, Word, Excel, PowerPoint).
- Strong organizational skills; ability to solve problems, negotiate solutions, think strategically.
- Ability to prioritize under pressure; excellent verbal/written communication; presentation comfort.
- Attention to accuracy/detail; flexible mindset; willingness to provide/receive constructive feedback.
Goals / Responsibilities:
- Provide administrative support: manage calendars; prepare expense reports; arrange domestic/international travel; manage purchase orders; coordinate events; maintain office supplies; support manager/team in line with company policies.
- Support project management: coordinate and implement GCO strategy/business planning projects (e.g., finance tracking), GCO events, org chart updates, and SharePoint site management.
- Schedule meetings; manage agendas, minutes, and action items.
- Draft and send communications as needed; update headcount tracking.
- Track projects/budgets and compliance with business processes (e.g., TEMPO, budget management).
- Coordinate reviews of deliverables; support slide/key communications production.
- Manage logistics for multiple projects (scheduling, supplies/food, MS Teams info); address project needs with team members.
- Record/store minutes and facilitate communication of project outcomes; monitor progress, schedules, and resources.
Education & Experience / Qualifications:
- Bachelor’s degree strongly preferred.
- 2+ years administrative experience supporting individuals with strong project management skills (preferred).
- 2+ years pharmaceutical/healthcare/Pharmacovigilance-related experience (preferred).
Required/Preferred Skills:
- Intermediate skills in SharePoint and Office 365 (Outlook, Word, Excel, PowerPoint).
- Strong organizational skills; ability to solve problems, negotiate solutions, think strategically.
- Ability to prioritize under pressure; excellent verbal/written communication; presentation comfort.
- Attention to accuracy/detail; flexible mindset; willingness to provide/receive constructive feedback.