Senior Administrative Associate

Role: Senior Administrative Assistant supporting the Executive Director and Seattle Research Site Head. Responsibilities include calendar and travel management, meeting coordination, contracting, invoice processing, and broader team operations. The role requires handling confidential information with discretion, managing complex, multi-time zone calendars, arranging travel via Concur, and supporting procurement workflows through systems like Coupa and Icertis. Additional duties encompass coordinating meetings, events, preparing documents, and maintaining records in compliance with company policies. Qualifications: experience supporting senior leaders in fast-paced, complex environments; proficiency in Microsoft 365 and enterprise systems (Concur, Coupa, Icertis); strong communication, organization, and problem-solving skills; ability to manage multiple projects independently. Preferred skills include familiarity with AI tools (e.g., Microsoft Copilot). The position is hybrid or on-site, with flexibility to work remotely up to two days per week. High-value specifics: focus on supporting biopharma research operations, with emphasis on confidentiality, stakeholder engagement, and administrative excellence.