Senior Administrative Assistant, International & State Government Affairs
AbbVie
August 19, 2026
Remote friendly (North Chicago, IL)
United States
$27 - $48.80 USD yearly
Corporate Functions
Purpose
Provides comprehensive administrative support to the International Government Affairs (IGA) and State Government Affairs (SGA) teams, including answering phones, managing calendars, scheduling travel and facility requests, processing expense reports, planning meetings and events, maintaining distribution lists, preparing documents and presentations, managing video/teleconferencing logistics, and serving as a liaison for remote access issues.
Responsibilities
- Provides advanced administrative support to the Vice Presidents of International and State Government Affairs and their leadership; may provide backup support to other staff.
- Monitors and prioritizes executives’ emails, highlights actions, and drafts responses.
- Coordinates and maintains departmental files in compliance with corporate and legal guidelines.
- Adheres to company purchasing and established procedures.
- Applies intermediate to advanced software skills (Microsoft Office Suite; Corporate Travel website and other business programs).
- Coordinates new employee office setups and onboarding.
- Interacts professionally with high-level executives; handles confidential/business-sensitive information.
- Maintains calendars, including domestic/international meeting and travel scheduling; resolves scheduling conflicts.
- Processes reports/applications as needed, including expense reports.
- Coordinates internal and external meetings (agendas, supporting materials, meeting resources, catering/meal needs).
- Supports IGA/SGA priority projects as requested.
- Works cross-functionally to address team IT and system needs/requirements.
Qualifications
- Minimum 3 years administrative assistant experience; high school diploma or equivalent.
- Experience supporting a VP-level (or equivalent) role.
- Intermediate to advanced knowledge of Microsoft Office 365 (Outlook, PowerPoint, Word, Excel, Teams, SharePoint, OneDrive) and Kofax Power PDF/Adobe Acrobat; understanding of business processes/requirements.
- Self-starter; builds relationships for cross-functional partnership.
- Team-oriented (can-do attitude); learns quickly; open to suggestions.
- Professional demeanor; ability to maintain confidentiality.
Provides comprehensive administrative support to the International Government Affairs (IGA) and State Government Affairs (SGA) teams, including answering phones, managing calendars, scheduling travel and facility requests, processing expense reports, planning meetings and events, maintaining distribution lists, preparing documents and presentations, managing video/teleconferencing logistics, and serving as a liaison for remote access issues.
Responsibilities
- Provides advanced administrative support to the Vice Presidents of International and State Government Affairs and their leadership; may provide backup support to other staff.
- Monitors and prioritizes executives’ emails, highlights actions, and drafts responses.
- Coordinates and maintains departmental files in compliance with corporate and legal guidelines.
- Adheres to company purchasing and established procedures.
- Applies intermediate to advanced software skills (Microsoft Office Suite; Corporate Travel website and other business programs).
- Coordinates new employee office setups and onboarding.
- Interacts professionally with high-level executives; handles confidential/business-sensitive information.
- Maintains calendars, including domestic/international meeting and travel scheduling; resolves scheduling conflicts.
- Processes reports/applications as needed, including expense reports.
- Coordinates internal and external meetings (agendas, supporting materials, meeting resources, catering/meal needs).
- Supports IGA/SGA priority projects as requested.
- Works cross-functionally to address team IT and system needs/requirements.
Qualifications
- Minimum 3 years administrative assistant experience; high school diploma or equivalent.
- Experience supporting a VP-level (or equivalent) role.
- Intermediate to advanced knowledge of Microsoft Office 365 (Outlook, PowerPoint, Word, Excel, Teams, SharePoint, OneDrive) and Kofax Power PDF/Adobe Acrobat; understanding of business processes/requirements.
- Self-starter; builds relationships for cross-functional partnership.
- Team-oriented (can-do attitude); learns quickly; open to suggestions.
- Professional demeanor; ability to maintain confidentiality.