Senior Administrative Assistant

Role Summary

Senior Administrative Assistant for Takeda Pharmaceutical in Cambridge, MA. Reports to the Vice President of the Dermatology Franchise and provides comprehensive administrative and executive support by managing office operations, coordinating complex tasks, overseeing calendars and meeting logistics, and facilitating strategic communications. This role involves handling confidential information, supporting senior leaders, and contributing to operational excellence.

Responsibilities

• Coordinate executive calendars, schedule and set up meetings, and manage meeting logistics using Microsoft Outlook
• Book and coordinate domestic and international travel, including flights, hotels, transportation, and itineraries
• Manage office supplies efficiently, ensuring all resources are available for smooth office operations
• Handle multiple tasks simultaneously with precision under minimal supervision
• Input data accurately into digital systems, maintaining integrity and confidentiality of information
• Process invoices and manage budget allocations with attention to detail and accuracy
• Communicate effectively over the phone, providing clear information and routing calls appropriately
• Create and deliver engaging presentations, utilizing strong communication skills to influence and inform audiences
• Organize tasks and priorities effectively, ensuring timely completion of assignments
• Maintain professionalism in all interactions, upholding the company's reputation and values
• Manage time efficiently, meeting deadlines and managing workload effectively
• Produce well-written documents, demonstrating strong writing and grammar skills
• Engage in strategic communications, skillfully handling complex interactions with internal and external stakeholders
• Provide assistance and training to lower-level employees

Qualifications

• Required: Advanced proficiency with Microsoft Outlook, including calendar management, meeting coordination, and scheduling across multiple time zones
• Required: Experience using AI tools to drive efficiency and innovation
• Required: Experience booking and coordinating travel logistics
• Required: Manages office supplies efficiently, ensuring all resources are available for smooth office operations
• Required: Handles multiple tasks simultaneously with precision under minimal supervision
• Required: Inputs data accurately into digital systems, maintaining integrity and confidentiality of information
• Required: Processes invoices and manages budget allocations with attention to detail and accuracy
• Required: Communicates effectively over the phone, providing clear information and routing calls appropriately
• Required: Pays close attention to details, ensuring accuracy in all administrative tasks
• Required: Creates and delivers engaging presentations, utilizing strong communication skills to influence and inform audiences
• Required: Organizes tasks and priorities effectively, ensuring timely completion of assignments
• Required: Maintains professionalism in all interactions, upholding the company's reputation and values
• Required: Manages time efficiently, meeting deadlines and managing workload effectively
• Required: Produces well-written documents, demonstrating strong writing and grammar skills
• Required: Engages in strategic communications, skillfully handling complex interactions with internal and external stakeholders