Senior Administrative Assistant
AbbVie
August 31, 2026
Remote friendly (North Chicago, IL)
United States
$27 - $48.80 USD yearly
Corporate Functions
Responsibilities:
- Provide advanced administrative support to VP level or equivalent; may provide backup support to other staff.
- Monitor and prioritize executives’ email; highlight, action and routinely author responses.
- Coordinate and maintain departmental files in compliance with corporate and legal guidelines.
- Follow company purchasing and established procedures.
- Use intermediate to advanced software skills; use Microsoft Office Suite and business-specific software (including Corporate Travel website).
- Coordinate new employee office setups and onboarding.
- Professionally interact with high-level executives.
- Handle confidential or business-sensitive information.
- Maintain and manage calendars, including meeting and travel scheduling (domestic and international).
- Proactively identify and resolve scheduling conflicts.
Qualifications:
- High School diploma or equivalent.
- Minimum 3 years of administrative assistant related experience.
- Experience providing support to a VP level or equivalent.
- Proficiency with AI tools.
- Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, and Adobe Acrobat; understanding of business processes and requirements.
- Self-starter able to function at a high level with general instruction.
- Build strong relationships with peers and cross-functionally.
- Team-oriented, can-do attitude; learn quickly; open to suggestions and innovation; professional demeanor and ability to maintain confidentiality.
Benefits (as stated): Paid time off (vacation, holidays, sick), medical/dental/vision insurance, and 401(k) to eligible employees; eligible for short-term incentive programs.
- Provide advanced administrative support to VP level or equivalent; may provide backup support to other staff.
- Monitor and prioritize executives’ email; highlight, action and routinely author responses.
- Coordinate and maintain departmental files in compliance with corporate and legal guidelines.
- Follow company purchasing and established procedures.
- Use intermediate to advanced software skills; use Microsoft Office Suite and business-specific software (including Corporate Travel website).
- Coordinate new employee office setups and onboarding.
- Professionally interact with high-level executives.
- Handle confidential or business-sensitive information.
- Maintain and manage calendars, including meeting and travel scheduling (domestic and international).
- Proactively identify and resolve scheduling conflicts.
Qualifications:
- High School diploma or equivalent.
- Minimum 3 years of administrative assistant related experience.
- Experience providing support to a VP level or equivalent.
- Proficiency with AI tools.
- Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, and Adobe Acrobat; understanding of business processes and requirements.
- Self-starter able to function at a high level with general instruction.
- Build strong relationships with peers and cross-functionally.
- Team-oriented, can-do attitude; learn quickly; open to suggestions and innovation; professional demeanor and ability to maintain confidentiality.
Benefits (as stated): Paid time off (vacation, holidays, sick), medical/dental/vision insurance, and 401(k) to eligible employees; eligible for short-term incentive programs.