Program Management Associate

Role Summary

The Program Management Associate will support the planning, coordination, and execution of cross-functional projects with a focus on commercial readiness and program operations, contributing to commercialization of Capricor’s therapeutic programs. The role emphasizes executional excellence, proactive coordination, and maintaining alignment across teams under program and functional management guidance.

Responsibilities

• Onsite at Capricor’s headquarters in San Diego, CA; support development and maintenance of commercial readiness and launch plans, timelines, and cross-project schedules
• Ensure activities align with organizational goals and commercial objectives across programs
• Assist coordination across R&D, manufacturing, regulatory, commercial, clinical, and finance functions; track deliverables and follow up on action items
• Support tracking of milestones, key activities, risks, and dependencies across projects; identify process gaps and escalate issues as necessary
• Prepare program updates, reports, meeting summaries, slide decks, and dashboards for internal stakeholders and leadership; highlight progress, roadblocks, resource needs, and risks
• Assist in identifying risks and issues across commercial and program areas; document mitigation plans and track progress through resolution
• Prepare analyses, materials, and insights to inform strategic planning and decision-making; contribute to long-range planning and international market preparation
• Maintain standardized tools, templates, trackers, and best practices; ensure documentation is current, organized, and version-controlled
• Coordinate program and cross-functional meetings; prepare agendas, materials, notes, and action-item trackers; ensure accountability and follow-up
• Provide scheduling support, maintain project files, track deliverables, and support other administrative tasks that enhance program execution

Qualifications

• Required: Bachelor’s Degree with 1–3 years of experience in program or project management, commercial operations, or a related role within the biotech or pharmaceutical industry
• Required: Demonstrated ownership and initiative; ability to work independently and collaboratively while following through on commitments
• Required: Strong problem-solving skills and the ability to adapt quickly to changing priorities in a fast-paced environment
• Required: Excellent organization, time management, and documentation capabilities; able to manage multiple projects and deadlines simultaneously
• Required: Clear and effective written and verbal communication; ability to summarize complex information for diverse audiences
• Required: Proficiency with Microsoft Office (Word, PowerPoint, Excel); familiarity with project management or collaboration platforms (e.g., Smartsheet, SharePoint)
• Preferred: Experience in biotech or pharmaceutical program management, commercial operations, or PMO environments
• Preferred: Hands-on experience with project tracking tools, dashboards, or resource-planning systems
• Preferred: Exposure to commercial readiness, launch planning, or market expansion activities
• Preferred: Experience supporting cross-functional team coordination across R&D, regulatory, manufacturing, clinical, commercial, or finance
• Preferred: Ability to prepare or contribute to presentations, status reports, and program summaries for leadership
• Preferred: Familiarity with risk management, including identifying risks, tracking mitigation plans, and supporting cross-functional resolution
• Preferred: Strong analytical mindset with ability to interpret data and contribute to strategic discussions

Education

• Bachelor’s degree required

Additional Requirements

• Ability to sit and work at a computer for extended periods
• Occasional lifting of materials up to 20 pounds
• Willingness to travel as needed to support program and commercial objectives