Office Manager

Role Summary

Office Manager at our King Farm campus. You will play a key role in creating a positive, welcoming, and efficient workplace where people can do their best work, keeping daily operations running smoothly while supporting a team of scientists developing breakthrough technologies.

Responsibilities

• Responsible for overseeing the daily operations of the office, including all facility-related functions, and administrative processes.
• Serve as the primary point of contact for internal departments, external vendors, service providers, and building management.
• Provide high level administrative support to some members of the executive team.
• Ensure adherence to company safety standards and visitor protocols. Regularly communicate updates to stakeholders.
• Plan, manage, and direct the overall activities of Facilities, Systems, Equipment, and Utilities to fulfill work requirements.
• Create, process, and track Purchase Orders for office-related services, and manage related contracts to ensure accuracy, compliance, and timely execution of all requests.
• Oversee administrative functions, including scheduling, internal communications, and inventory management.
• Support People functions, including onboarding and managing building access.
• Coordinate company events, meetings, and travel arrangements as required.

Qualifications

• Minimum 5 years of experience in a similar role involving facilities management, administrative and office management support.
• Experience creating and managing Purchase Orders, tracking service requests, and coordinating with external providers.
• A people-oriented mindset with a genuine ability for building relationships and leading initiatives.
• Highly organized with exceptional written and verbal communication skills.
• Strategic thinker with the ability to see the bigger picture while staying detail oriented.
• Demonstrated success in working cross-functionally with stakeholders at all levels.
• Bachelor‚Äôs degree in business administration, Management, or a related field preferred.