Position: Office Assistant

Capricor is seeking a highly organized, detail-oriented, and hardworking individual to join our San Diego team as a Office Assistant. The Office Assistant will be responsible for providing operational and administrative support to multiple team members and departments in addition to maintaining the general operations of a fast-paced office environment.

Responsibilities

• Maintains cleanliness of the office
• Manages all ordering, organization, and stocking of office supplies and kitchen supplies including tracking inventory to ensure we are fully stocked of supplies at all times
• Places lunch orders for team members as needed with proper approval
• Manages all administrative and office duties/activities including but not limited to:
  • Greeting guests and alerting appropriate parties of their arrival
  • Managing incoming and outgoing calls
  • Coordinating and routing mail and deliveries
  • Performing general office tasks, such as filing, scanning, photocopying, and mailing
  • Keeping shared/common office spaces organized (i.e. kitchen, conference rooms, etc.)
  • Assists in creating/submitting expense reports as needed
  • Assists with coordination of logistics for on/off-site meetings, events, and conferences as needed
  • Compiles and distributes information to appropriate parties as needed
  • Compiles, collates, and assembles meeting/presentation materials
  • Handles conference room set up for meetings as needed
  • Performs other duties as assigned

Requirements

• BA/BS degree preferred
• 1+ years of administrative experience
• Thorough understanding of office management procedures
• Proficient with all MS Office 365 programs, including Outlook, Word, Excel, Teams and PowerPoint, as well as Zoom video conferencing technology
• Excellent communication, interpersonal and organizational skills required
• Strong problem-solving abilities
• Ability to multitask, manage priorities, and ensure timely execution of deliverables
• Ability to handle sensitive company information in a confidential and professional manner
• Ability to work well in a dynamic, results-oriented and cross-functional team environment

Work Environment/Physical Demands

• Must be able to sit and stand for extended periods
• Must be able to lift/carry reports and materials up to 40 pounds, move about the office, communicate efficiently and effectively on the telephone or in person, and complete required paperwork