Medical Operations Coordinator
Xeris Pharmaceuticals, Inc.
August 29, 2026
Remote friendly (Chicago, IL)
United States
Operations
Job Purpose
The Medical Operations Coordinator provides support for key operations, initiatives, and activities across Medical Affairs. Coordinates and administers medical systems (e.g., Med Comm Veeva Vault) and assists with investigator-initiated study (IIS) program management. Provides administrative support for medical programs, systems, and applications, and supports tracking for medical advocacy and healthcare community engagements.
Essential Job Functions
- Support Medical Review Process (MedRP) and related systems (e.g., Veeva Vault): data entry, record keeping, workflow support for non-promotional medical materials.
- Support publication management systems (e.g., Veeva): data entry, record maintenance, and Pub Workflow for company-sponsored research/publications.
- Coordinate activities within Medical Operations.
- Support IIS program: data entry, record keeping, and reporting across the proposal/study lifecycle.
- Handle contracts, invoicing, and required reporting across Medical Affairs (minimal finance support).
- Coordinate meeting planning and other Medical Affairs team activities.
- Draft business correspondence and supporting department materials/reports.
- Assist with special projects as needed.
Skills and Qualifications
- Bachelor’s degree or equivalent relevant healthcare/life sciences experience (required).
- 1–2 years administrative experience (preferred: pharma/medical industry).
- Strong Adobe and Microsoft Office skills (Word, Excel, PowerPoint).
- Familiarity with Veeva Vault (preferred).
- Familiarity with SharePoint (preferred).
- Strong communication/interpersonal skills; ability to work independently and in a team.
- Project coordination, time management, attention to detail, confidentiality, adaptability, organizational skills, cross-functional facilitation.
Working Conditions
- Hybrid (Chicago office); at least 3 days/week in office.
- Possible periodic evening/weekend work; infrequent overnight travel.
- Anticipated base salary range: $52,000–$82,500.
Application Instruction (Accessibility)
- For reasonable accommodations during the application process, email recruiting@xerispharma.com with the job requisition number (no medical/health details).
The Medical Operations Coordinator provides support for key operations, initiatives, and activities across Medical Affairs. Coordinates and administers medical systems (e.g., Med Comm Veeva Vault) and assists with investigator-initiated study (IIS) program management. Provides administrative support for medical programs, systems, and applications, and supports tracking for medical advocacy and healthcare community engagements.
Essential Job Functions
- Support Medical Review Process (MedRP) and related systems (e.g., Veeva Vault): data entry, record keeping, workflow support for non-promotional medical materials.
- Support publication management systems (e.g., Veeva): data entry, record maintenance, and Pub Workflow for company-sponsored research/publications.
- Coordinate activities within Medical Operations.
- Support IIS program: data entry, record keeping, and reporting across the proposal/study lifecycle.
- Handle contracts, invoicing, and required reporting across Medical Affairs (minimal finance support).
- Coordinate meeting planning and other Medical Affairs team activities.
- Draft business correspondence and supporting department materials/reports.
- Assist with special projects as needed.
Skills and Qualifications
- Bachelor’s degree or equivalent relevant healthcare/life sciences experience (required).
- 1–2 years administrative experience (preferred: pharma/medical industry).
- Strong Adobe and Microsoft Office skills (Word, Excel, PowerPoint).
- Familiarity with Veeva Vault (preferred).
- Familiarity with SharePoint (preferred).
- Strong communication/interpersonal skills; ability to work independently and in a team.
- Project coordination, time management, attention to detail, confidentiality, adaptability, organizational skills, cross-functional facilitation.
Working Conditions
- Hybrid (Chicago office); at least 3 days/week in office.
- Possible periodic evening/weekend work; infrequent overnight travel.
- Anticipated base salary range: $52,000–$82,500.
Application Instruction (Accessibility)
- For reasonable accommodations during the application process, email recruiting@xerispharma.com with the job requisition number (no medical/health details).