Medical Affairs Operations, Business Project and Operations (BPO) Manager

Role Summary

Medical Affairs Operations, Business Project and Operations (BPO) Manager

This role shapes and evolves US Medical Affairs & Evidence Generation (USMAEG) Operations, managing budget planning and tracking, organizational transformation, cross-functional strategic projects, and end-to-end financial management including budget planning, forecasting, vendor contracting, SOWs, and procure-to-pay to ensure timely delivery, compliance, and value for USMAEG initiatives.

Responsibilities

• Lead the annual operating plan (AOP) and ongoing re-forecast cycles for the USMAEG portfolio, including launch scenario modeling and alignment with leadership and Finance.
• Establish molecule- and indication-level budget trackers; monitor burn rates, identify variances, and drive mitigation actions with Finance.
• Own monthly/quarterly forecasting and prepare accruals in conjunction with Finance partners.
• Manage end-to-end P2P for USMAEG internal stakeholders: vendor onboarding, requisitions, PO creation/amendment, and invoice processing to policy and cycle-time targets.
• Develop, negotiate, and execute SOWs and change orders with vendors; define scope, deliverables, acceptance criteria, and milestone-based payment schedules in partnership with Legal and Procurement.
• Build dashboards and reports (e.g., Excel, Power BI) that provide real-time visibility into budget consumption, forecast accuracy, and vendor performance.
• Design and execute high-impact, cross-functional programs aligned to USMAEG priorities; develop integrated plans, timelines, budgets, and KPIs.
• Lead change management to drive adoption of new processes and systems; facilitate decision-making routines and executive updates.
• Identify and implement process improvements and automation that streamline operations and increase data quality and scalability.
• Coordinate stakeholder and vendor engagement to ensure alignment on objectives, deliverables, risks, and interdependencies.
• Partner with all functions and teams across USMAEG‚Äîas well as Finance, Legal, MAEG and Procurement‚Äîto align plans and enable execution.
• Facilitate budget-to-milestone linkage with medical value narratives for reviews with leadership and governance bodies.

Qualifications

• Strong financial acumen with experience managing multi-million-dollar operating and project budgets and improving forecast accuracy.
• Advanced Excel skills and comfort with data visualization (Power BI or similar).
• Proven strategic project management and planning capability, including KPI design and benefits realization.
• Contracting and vendor management expertise, including SOW structuring, milestone-based payments, and change control.
• Excellent communication, collaboration, and stakeholder/vendor management; ability to influence across levels.
• Detail-oriented with strong organizational skills and proficiency with digital tools/AI to enhance decision-making.

Education

• Bachelor‚Äôs degree in Finance, Accounting, Business, Science, or related field; advanced degree or certifications (CPA, MBA, PMP) preferred.
• 3+ years of biopharma experience in medical affairs, strategic operations, or business/financial operations.
• Demonstrated success leading cross-functional initiatives and delivering on-time, on-budget outcomes in a complex, matrixed environment.