Manager, Travel & Expense
Arrowhead Pharmaceuticals
August 29, 2026
On-site
Los Angeles, CA
Corporate Functions
The Manager, Travel & Expense will lead and scale Arrowhead’s travel and expense operations as the company expands its commercial organization. This role oversees corporate travel programs, expense policy compliance, corporate card management, and HCP-related travel support.
Responsibilities
Travel Program Management
- Own and manage company-wide travel program and policy.
- Administer Concur Travel & Expense system.
- Oversee U.S. Bank corporate card program; run RFP for new banks.
- Maintain/optimize preferred vendor relationships and negotiate/execute contracts.
- Monitor travel spend trends and recommend cost-saving initiatives.
- Ensure negotiated contracts are leveraged effectively.
Expense & Compliance Oversight
- Ensure timely and compliant expense submission/approval.
- Own T&E and corporate card policies and T&E SharePoint.
- Monitor adherence to T&E policy.
- Partner with Compliance for HCP spend transparency requirements.
- Identify policy gaps and recommend updates aligned with commercial growth.
- Lead internal audits and reporting related to T&E activity.
HCP & Commercial Support
- Coordinate/oversee HCP travel logistics with Medical Affairs and Commercial teams.
- Support sales meetings (room block management and group travel coordination).
- Ensure Sunshine Act and transparency reporting alignment where applicable.
Systems & Process Optimization
- Drive continuous improvement of Concur workflows and reporting.
- Implement automation where possible.
- Develop KPI dashboards (spend per rep, approval cycle times, policy exceptions, etc.).
- Improve employee experience while maintaining strong controls.
Scaling & Governance
- Build scalable processes to support growth from 50 to 250+ sales representatives.
- Evaluate staffing needs as volume increases.
- Reduce reliance on manual work and external coordination.
Requirements
- 5+ years’ experience in travel & expense management (biotech/pharma/regulated industry preferred).
- Experience supporting commercial field organizations.
- Strong knowledge of Concur Travel & Expense.
- Experience managing corporate card programs.
- Familiarity with HCP compliance requirements and transparency reporting.
- Experience negotiating/managing vendor contracts.
- Strong financial acumen and analytical skills.
- Ability to operate cross-functionally with Sales, Compliance, and Finance.
- High attention to detail and operational discipline.
Preferred
- Strong financial controls and compliance.
- Comfortable supporting field sales organizations.
- Service-minded but firm on policy.
- Data-driven and improvement-focused.
- Able to scale systems without unnecessary complexity.
Responsibilities
Travel Program Management
- Own and manage company-wide travel program and policy.
- Administer Concur Travel & Expense system.
- Oversee U.S. Bank corporate card program; run RFP for new banks.
- Maintain/optimize preferred vendor relationships and negotiate/execute contracts.
- Monitor travel spend trends and recommend cost-saving initiatives.
- Ensure negotiated contracts are leveraged effectively.
Expense & Compliance Oversight
- Ensure timely and compliant expense submission/approval.
- Own T&E and corporate card policies and T&E SharePoint.
- Monitor adherence to T&E policy.
- Partner with Compliance for HCP spend transparency requirements.
- Identify policy gaps and recommend updates aligned with commercial growth.
- Lead internal audits and reporting related to T&E activity.
HCP & Commercial Support
- Coordinate/oversee HCP travel logistics with Medical Affairs and Commercial teams.
- Support sales meetings (room block management and group travel coordination).
- Ensure Sunshine Act and transparency reporting alignment where applicable.
Systems & Process Optimization
- Drive continuous improvement of Concur workflows and reporting.
- Implement automation where possible.
- Develop KPI dashboards (spend per rep, approval cycle times, policy exceptions, etc.).
- Improve employee experience while maintaining strong controls.
Scaling & Governance
- Build scalable processes to support growth from 50 to 250+ sales representatives.
- Evaluate staffing needs as volume increases.
- Reduce reliance on manual work and external coordination.
Requirements
- 5+ years’ experience in travel & expense management (biotech/pharma/regulated industry preferred).
- Experience supporting commercial field organizations.
- Strong knowledge of Concur Travel & Expense.
- Experience managing corporate card programs.
- Familiarity with HCP compliance requirements and transparency reporting.
- Experience negotiating/managing vendor contracts.
- Strong financial acumen and analytical skills.
- Ability to operate cross-functionally with Sales, Compliance, and Finance.
- High attention to detail and operational discipline.
Preferred
- Strong financial controls and compliance.
- Comfortable supporting field sales organizations.
- Service-minded but firm on policy.
- Data-driven and improvement-focused.
- Able to scale systems without unnecessary complexity.