Manager, Travel & Expense
Arrowhead Pharmaceuticals
August 29, 2026
On-site
San Diego, CA
Corporate Functions
The Manager, Travel & Expense will lead and scale Arrowhead’s travel and expense operations as the company expands its commercial organization, overseeing corporate travel programs, expense policy compliance, corporate card management, and HCP-related travel support—ensuring financial controls, regulatory compliance, and a positive employee experience. Partners with Sales, Medical Affairs, Finance, Compliance, and People Services. Onsite; in office five days a week.
Responsibilities
- Own and manage company-wide travel program and policy.
- Administer Concur Travel & Expense.
- Oversee U.S. Bank corporate card program; run RFP for new banks and implement decisions.
- Maintain/optimize preferred vendor relationships; negotiate and execute contracts.
- Monitor travel spend trends and recommend cost-saving initiatives; ensure negotiated contracts are leveraged effectively.
- Ensure timely, compliant expense submission/approval processes.
- Own T&E and corporate card policies and T&E SharePoint; monitor adherence.
- Partner with Compliance for HCP spend transparency requirements; identify policy gaps and recommend updates.
- Lead internal audits and reporting related to T&E activity.
- Coordinate/oversee HCP travel logistics; support national/regional sales meetings (room blocks, group travel).
- Ensure Sunshine Act and transparency reporting alignment where applicable.
- Drive continuous improvement of Concur workflows/reporting; implement automation.
- Develop KPI dashboards; improve employee experience while maintaining controls.
- Build scalable processes to support growth from 50 to 250+ reps; evaluate staffing needs; reduce manual work.
Requirements
- 5+ years travel & expense management (biotech/pharma or regulated industry preferred).
- Experience supporting commercial field organizations.
- Strong Concur Travel & Expense knowledge; corporate card program management.
- HCP compliance and transparency reporting familiarity.
- Vendor contract negotiation/management experience.
- Strong financial acumen/analytical skills; cross-functional ability (Sales, Compliance, Finance).
- High attention to detail and operational discipline.
Preferred
- Strong financial controls/compliance.
- Comfortable supporting field sales organizations.
- Service-minded but firm on policy; data-driven/improvement-focused.
- Able to scale systems without unnecessary complexity.
Onsite role and pay range: Wisconsin $95,000–$115,000; California $110,000–$130,000. Candidates must have current, valid authorization to work in the role’s location.
Responsibilities
- Own and manage company-wide travel program and policy.
- Administer Concur Travel & Expense.
- Oversee U.S. Bank corporate card program; run RFP for new banks and implement decisions.
- Maintain/optimize preferred vendor relationships; negotiate and execute contracts.
- Monitor travel spend trends and recommend cost-saving initiatives; ensure negotiated contracts are leveraged effectively.
- Ensure timely, compliant expense submission/approval processes.
- Own T&E and corporate card policies and T&E SharePoint; monitor adherence.
- Partner with Compliance for HCP spend transparency requirements; identify policy gaps and recommend updates.
- Lead internal audits and reporting related to T&E activity.
- Coordinate/oversee HCP travel logistics; support national/regional sales meetings (room blocks, group travel).
- Ensure Sunshine Act and transparency reporting alignment where applicable.
- Drive continuous improvement of Concur workflows/reporting; implement automation.
- Develop KPI dashboards; improve employee experience while maintaining controls.
- Build scalable processes to support growth from 50 to 250+ reps; evaluate staffing needs; reduce manual work.
Requirements
- 5+ years travel & expense management (biotech/pharma or regulated industry preferred).
- Experience supporting commercial field organizations.
- Strong Concur Travel & Expense knowledge; corporate card program management.
- HCP compliance and transparency reporting familiarity.
- Vendor contract negotiation/management experience.
- Strong financial acumen/analytical skills; cross-functional ability (Sales, Compliance, Finance).
- High attention to detail and operational discipline.
Preferred
- Strong financial controls/compliance.
- Comfortable supporting field sales organizations.
- Service-minded but firm on policy; data-driven/improvement-focused.
- Able to scale systems without unnecessary complexity.
Onsite role and pay range: Wisconsin $95,000–$115,000; California $110,000–$130,000. Candidates must have current, valid authorization to work in the role’s location.