Manager, Travel & Expense
Arrowhead Pharmaceuticals
August 08, 2026
On-site
San Diego, CA
Corporate Functions
Responsibilities:
- Own and manage company-wide travel program and policy; administer Concur Travel & Expense.
- Oversee U.S. Bank corporate card program; run RFP for new banks and implement decisions.
- Maintain/optimize preferred vendor relationships (air, hotels, Enterprise rental, etc.); negotiate and execute contracts.
- Monitor travel spend trends and recommend cost-saving initiatives; ensure negotiated contracts are leveraged effectively.
- Ensure timely and compliant expense submission/approval processes.
- Own T&E and corporate card policies and T&E SharePoint; monitor adherence to T&E policy.
- Partner with Compliance for HCP spend transparency requirements; identify policy gaps and recommend updates.
- Lead internal audits and reporting related to T&E activity.
- Coordinate and oversee HCP travel logistics with Medical Affairs and Commercial teams.
- Support national/regional sales meetings (room block management and group travel coordination).
- Ensure Sunshine Act/transparency reporting alignment where applicable.
- Drive continuous improvement of Concur workflows and reporting; implement automation.
- Develop KPI dashboards (spend per rep, approval cycle times, policy exceptions, etc.); improve employee experience with strong controls.
- Build scalable processes to support growth from 50 to 250+ sales reps; evaluate staffing needs; reduce manual/external coordination.
Requirements:
- 5+ years’ travel & expense management experience (biotech/pharma/regulatory preferred).
- Experience supporting commercial field organizations.
- Strong knowledge of Concur Travel & Expense.
- Experience managing corporate card programs.
- Familiarity with HCP compliance and transparency reporting.
- Experience negotiating/managing vendor contracts.
- Strong financial acumen and analytical skills.
- Ability to operate cross-functionally with Sales, Compliance, and Finance.
- High attention to detail and strong operational discipline.
Preferred:
- Strong financial controls and compliance; service-minded but firm on policy.
- Data-driven, improvement-focused; comfortable scaling without unnecessary complexity.
Benefits/Compensation:
- Wisconsin pay range: $95,000–$115,000; California pay range: $110,000–$130,000; competitive salaries and an excellent benefit package.
Application instructions:
- Candidates must have current, valid authorization to work in the country where this role is located.
- Own and manage company-wide travel program and policy; administer Concur Travel & Expense.
- Oversee U.S. Bank corporate card program; run RFP for new banks and implement decisions.
- Maintain/optimize preferred vendor relationships (air, hotels, Enterprise rental, etc.); negotiate and execute contracts.
- Monitor travel spend trends and recommend cost-saving initiatives; ensure negotiated contracts are leveraged effectively.
- Ensure timely and compliant expense submission/approval processes.
- Own T&E and corporate card policies and T&E SharePoint; monitor adherence to T&E policy.
- Partner with Compliance for HCP spend transparency requirements; identify policy gaps and recommend updates.
- Lead internal audits and reporting related to T&E activity.
- Coordinate and oversee HCP travel logistics with Medical Affairs and Commercial teams.
- Support national/regional sales meetings (room block management and group travel coordination).
- Ensure Sunshine Act/transparency reporting alignment where applicable.
- Drive continuous improvement of Concur workflows and reporting; implement automation.
- Develop KPI dashboards (spend per rep, approval cycle times, policy exceptions, etc.); improve employee experience with strong controls.
- Build scalable processes to support growth from 50 to 250+ sales reps; evaluate staffing needs; reduce manual/external coordination.
Requirements:
- 5+ years’ travel & expense management experience (biotech/pharma/regulatory preferred).
- Experience supporting commercial field organizations.
- Strong knowledge of Concur Travel & Expense.
- Experience managing corporate card programs.
- Familiarity with HCP compliance and transparency reporting.
- Experience negotiating/managing vendor contracts.
- Strong financial acumen and analytical skills.
- Ability to operate cross-functionally with Sales, Compliance, and Finance.
- High attention to detail and strong operational discipline.
Preferred:
- Strong financial controls and compliance; service-minded but firm on policy.
- Data-driven, improvement-focused; comfortable scaling without unnecessary complexity.
Benefits/Compensation:
- Wisconsin pay range: $95,000–$115,000; California pay range: $110,000–$130,000; competitive salaries and an excellent benefit package.
Application instructions:
- Candidates must have current, valid authorization to work in the country where this role is located.